Facility Coordinator

The Facility Coordinator is responsible for supervising office space and managing day-to-day facility operations. This includes providing high-quality customer service, ensuring a safe work environment, handling office administration, health & safety activities, and ad hoc service requests. Key duties involve resolving technical issues, monitoring indoor air quality, arranging meeting spaces, supporting AV equipment, managing physical office changes, and coordinating with service providers to maintain a tidy and presentable office.

Must Have

• Experience in a similar position (reception/administration/facility management or related)
• Communicative level of English language
• Knowledge of MS Office applications
• Ability to use office equipment
• Detect and quickly resolve technical issues within offices
• Monitor work environment/indoor air quality parameters
• Arrange and re-arrange meeting and townhall spaces
• Support and troubleshoot meeting room AV equipment
• Perform physical MAC (Moves, Ads and Changes) of open space and collaboration areas
• Ensure all specific facilities issues are logged and shared with manager
• Cooperate with cleaning and technical services
• Ensure general office space is tidy and presentable through regular audits
• Assist with coordinating logistics for internal events
• Support reception staff during absences

Good to Have

• Technical skills

Perks & Benefits

• Employment contract
• Modern office in a business district of Warsaw
• Private medical care
• Cofinancing of the MultiSport card
• Cofinancing of leisure time
• Opportunity for professional development
• International cooperation
• Culture of dialogue and openness to initiative
• Friendly working atmosphere
• Work-life balance
• No dress code

Company description

About Publicis Groupe

Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others.

About Publicis ReSources

Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management.

Overview

Facility Coordinator is responsible of the office space supervision, the day to day operations of Facilities Services, providing high quality customer service and experiences creating a fun and safe place to work including office administration, health & safety activities and Ad hoc service requests.

Responsibilities

• Detection and quick resolution of technical issues within the offices
• Monitoring of work environment/indoor air quality parameters, reacting and resolving of potential deviations
• Meeting and townhall space arrangement/re-arrangement
• Active contribution to team meetings
• Meeting room AV equipment support and troubleshooting
• Physical MAC (Moves, Ads and Changes) of open space and collaboration areas
• Ensuring all specific facilities issues are logged and information is shared with your direct manager
• Cooperation with cleaning and technical services and other if needed
• Acting proactively and ensuring general office space is tidy and presentable at all times through regular audits and inspections
• Assist with coordinating logistics for internal events, if required
• Support reception staff during absences

Qualifications

• Experience in a similar position (reception/administration/facility management or related)
• Communicative level of English language
• Knowledge of MS Office applications
• Ability to use office equipment
• Responsibility for actions taken
• Accuracy and reliability in the work performed
• Communicativeness and ability to work in a team
• High personal culture
• Technical skills – nice to have

Additional information

• Employment contract
• Modern office in a business district of Warsaw
• Private medical care
• Cofinancing of the MultiSport card
• Cofinancing of leisure time
• Opportunity for professional development
• International cooperation
• Culture of dialogue and openness to initiative
• Friendly working atmosphere
• Work-life balance
• No dress code