Associate, Billing, Thailand

The Associate, Billing role at Publicis Re:Sources involves processing job billing adjustments, managing the invoice process, and ensuring timely mail-out within monthly deadlines. This position is crucial for completing month-end billing procedures for agencies, ensuring all adjustments, approvals, and invoices are processed and delivered on schedule. The role also includes coordinating with agencies, clients, and suppliers to resolve issues and maintaining internal record management for audit compliance.

Must Have

• 0-4 years in a comparable role
• Knowledge of GST and general accounting systems
• Knowledge of BCC systems
• Intermediate Excel skills
• Strong organizational skills with attention to detail
• Team player attitude with good communication skills

Good to Have

• Experience in media/advertising industry

Job Description

Company description

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe.

Overview

The key Accountabilities are, but not limited to:

• Processing of Job Billing adjustments as advised by the agency
• Processing of the invoice process and ensuring agency approval
• Completion of final invoice processing run and ensuring mail out within monthly deadlines
• Completion of all Resources document management to support invoice processes
• Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
• Ensure prompt resolutions of any account queries and disputes
• Ensuring all internal record management is maintained to comply with all audit standards
• Ad hoc projects as required

MAIN PURPOSE:

The role exists to complete month end billings procedures for the agencies ensuring all adjustments, approvals and invoices are processed and delivered to monthly deadlines.

Responsibilities

Business Compliance:

Ensure a sound understanding of and demonstrate commitment to and comply with all statutory legislation and Publicis Groupe Policies (Janus) relevant to your role and all activities undertaken in that role.

Personal & Team Accountabilities:

Actively develop and maintain strong working relationships with all Re:Sources personnel both at a interpersonal level and across all business processes within the wider business environment. Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations.

Health and Safety:

• Undertake all work in a safe manner and follow all company and workplace health and safety procedures
• Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification.
• Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible

Qualifications

Experience/Qualifications:

• 0-4 years in comparable role
• Experience in media/advertising industry is an advantage but not necessary

Knowledge & Skills:

• Knowledge of GST and general accounting systems Skills (including technology)
• Knowledge of BCC systems
• Intermediate knowledge in Excel

Attributes/behaviours:

• This role required strong organizational skills, with a focus on attention to detail.
• A team player attitude with good communication skills to resolve agency queries in a customer focused service-oriented manner.