Finance Specialist - Accounts Payable
8 Months ago • 5 Years +
Finance
Job Description
This role is responsible for managing and supporting the timely month-end close for Accounts Payable, including overseeing the Accounts Payable ledger. Key responsibilities include scheduling and preparing payments, purchase order mapping, ensuring credit is received for outstanding bills, and tracking budget expenses. The position also involves inter-company reconciliations, managing payment cycles, and cash management functions to maximize free cash flow. Additionally, the role handles regulatory compliance related to Accounts Payable, Tax (GST), and adherence to company policies and accounting standards. The Finance Specialist - Accounts Payable will process day-to-day accounting activities like invoice posting, expense booking, and resolving vendor queries, with a strong focus on accuracy and documentation.
Good To Have:
- Knowledge of book-keeping procedures
- Reconciling monthly with vendor statements
- Resolving discrepancies with supervisor support
- Processing and posting travel claims
- Accounting Purchase Invoice and Debit note
- Preparing AP reports
- Supporting internal/external auditors
- Maintaining accurate documentation
- Estimating Accruals and following up on discrepancies
- TCS, TDS reconciliations
- Streamlining accounting processes
- Preparing balance sheet reconciliation
- Supporting audit schedules
- Performing 3-way match (Order, GRN, Invoice)
Must Have:
- Minimum 5 years of relevant experience
- Proficiency in SAP and Microsoft Office (Excel)
- LCCI Higher Accounting / Diploma/bachelor’s degree in accounting/Finance/ACCA
- Experience in a manufacturing company
- Invoice posting and expense booking
- Processing Accounts payable in SAP
- Reviewing payable invoices for approval
- Verifying & reconciling invoices with PO & Receipts
- Resolving vendor queries and past due invoices
- Handling AP tax invoices and forms (GST)
- Coordinating with Inter-company Finance Department
- Assisting in month-end closing
Description
Financial Specialist-AP
Location: Chennai, India Required Language: English Employment Type: Full-Time Seniority Level: Associate
Travel Mode: Moderate
About Us:
Buckman is a privately held, global specialty chemical company with headquarters in Memphis, TN, USA, committed to safeguarding the environment, maintaining safety in the workplace, and promoting sustainable development. Buckman works proactively and collaboratively with its worldwide customers in pulp, paper, leather, and water treatment to deliver exceptional service and innovative specialty chemical solutions to help boost productivity, reduce risk, improve product quality, and provide a measurable return on investment. Buckman is in the middle of a digital transformation of its businesses and is focused on building the capabilities and tools in support of this.
Purpose:
This position is responsible for managing and supporting a timely month-end close for Accounts Payable, managing the Accounts Payable ledger including overseeing third parties or employees by scheduling and preparing payment, purchase orders mapping, insuring credit is received for outstanding bills, and tracking budget expenses. Inter-company reconciliations and confirmation ensuring the accuracy of AP intercompany transactions and AP Accrual in SAP. This position extends to managing payment cycle schedules and cash management functions for business needs, ensuring no double payment and maximizing free cash flow.
Other Financial services include managing regulatory compliances relating to Accounts Payable, Tax authority (GST), and ensuring compliance with Buckman policies and accounting standards. This position reports to Finance Manager.
Qualifications & Experience:
LCCI Higher Accounting / Diploma/bachelor’s degree in accounting / Finance / ACCA qualifications
Minimum of 5 years relevant working experience in a similar capacity, experienced in a manufacturing company.
Proficiency in SAP and Microsoft Office (including Excel).
Accountabilities:
- Perform day-to-day accounting activities like invoice posting for inventory and non-inventory, expense booking including employee travel claims, good knowledge of book-keeping procedures, and addressing Vendor queries.
- Processing Accounts payable in SAP environment.
- Review all payable Invoices for appropriate documentation & Approval.
- Verifying & reconciling the invoices with Purchase Order & Receipts
- Assign or Post Invoices to proper cost center & Supplier accounts Group.
- Work with vendors to resolve past due invoices & respond to vendor Queries
- Reconcile Monthly with vendor statements
- Resolve Purchase orders, Contracts, Invoice or Payment discrepancies & Documentation with supervisor support (Debit memo, Stop payment. Purchase order amendments)
- Verifying/Auditing, Processing & posting of travel and other employee-related claims.
- Accounting Purchase Invoice and Debit note of purchase invoice.
- Knowledge in handling the AP tax invoices and Tax forms, especially from a direct and indirect tax statutory point of view.
- Work closely and coordinate with Inter-company Finance Department
- Prepare AP reports.
- Support to internal/external auditor.
- Maintain both soft and hard copies of Documents, Records, and Files, so as to get the documents as and when required.
- Assist in month-end closing
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Month-end closing support like estimating Accruals, Debit, and credit notes follow-up with the supplier in case of discrepancy in the invoice, reviewing AP report and closing the tiny difference, TCS, TDS reconciliations
- Streamline the accounting work processes, and review control accounts support in preparing balance sheet reconciliation for review. Share best practices with other finance associates in the APAC region.
- Support in preparing audit schedules and support & meet the local regulatory or statutory compliance requirements, internal/external audits, and ISO auditor.
- Perform 3 way match between Order, Goods receive note and invoice to ensure goods or Services have been corrected ordered, received and that the amount owing to the supplier is indeed correct.
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