Fleet Coordinator

Company Summary:

Greenworks Tools is the leader in battery-powered outdoor power tools for DIY-consumers and landscaping professionals. The company distributes Greenworks branded and private label products, as well as products for an extensive network of Original Equipment Manufacturers. With a robust line of Greenworks branded products, including 24-volt, G-MAX 40-volt, 60-volt, 80-volt, and commercial grade 82-volt battery-powered outdoor power equipment, a full line of corded equipment, and power tools, Greenworks offers the right tool for every job. Utilizing best-in-class technology, Greenworks tools deliver the power and performance of comparable gas-powered tools without the mess, fumes, aggravating pull cords and noise associated with gas products. For more information, find us on the web at greenworkstools.com or greenworkscommercial.com.

Position Summary:

The Fleet Coordinator is responsible for overseeing the day-to-day operations, compliance, and maintenance of a fleet of 50+ vehicles and trailers. This role ensures that all fleet assets are properly maintained, safe, compliant with regulatory requirements, and efficiently utilized to support the company’s operations. The Fleet Coordinator will work closely with drivers, operations, and third-party vendors to maintain reliability, safety, and cost efficiency across the fleet.

Key Responsibilities:

• Oversee driver qualification files, vehicle inspections, and hours-of-service tracking.
• Serve as the primary point of contact for fleet-related inquiries from drivers and management.
• Work with drivers to resolve vehicle issues promptly and ensure adherence to policies.
• Support operational teams by ensuring vehicles and trailers are available and road-ready.
• Serve as a key contact in the purchasing and selling of company vehicles.
• Prepare new vehicles for use including logo wrapping, Geotab installation, etc.
• Work with Safety and HR departments on accident investigation, including filing claims with insurance and following up on repairs and insurance payments.
• Maintain accurate fleet inventory records, including registrations, insurance, inspection reports, and equipment status.
• Ensure compliance with DOT, OSHA, and other applicable federal, state, and local regulations.
• Maintain up-to-date licensing, permits, registrations, and inspection documentation.
• Conduct internal audits to ensure continuous compliance.
• Schedule preventative maintenance and repairs to minimize downtime.
• Partner with vendors and mechanics for service, repairs, and warranty claims.
• Track and report safety incidents, damage, and corrective actions.
• Implement safety programs, driver training, and compliance monitoring.
• Establish a schedule for the recommended replacement of fleet vehicles.
• Draft and present reports on department operations and expenses.
• Monitor fleet performance and prepare regular reports on utilization, expenses, and compliance status.
• Assist in budgeting, forecasting, and lifecycle management of fleet assets.
• Maintain detailed records of servicing and inspection. Send reminders to drivers when inspections or service appointments are due.
• Establish and maintain relationships with preferred vendors.

Required Skills and Experience:

• Proven experience in fleet coordination, transportation, or logistics (3+ years preferred).
• Knowledge of DOT, FMCSA, and other transportation compliance regulations.
• Excellent verbal and written communication skills, as well as strong interpersonal skills
• Experience managing 50+ vehicles and trailers.
• Background in safety management and compliance audits.
• Mechanical aptitude and understanding of vehicle maintenance requirements.
• Strong analytical skills with experience in cost control and reporting.
• Advanced knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint
• Valid driver’s license (CDL preferred but not required).

Education:

• Bachelor’s Degree in relevant area of study (i.e. Business Management, Marketing) is required

Compensation and Benefits:

• Annual base salary
• Health, dental, vision
• 401k company match plan
• Paid sick/vacation/personal time

Greenworks is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.