Front Desk Facilities Coordinator
Job Summary
Job Description
Enphase Energy is seeking a Facilities Coordinator for its Meridian facility. This role involves managing the front desk, creating a positive first impression for visitors, tracking visitors, and assisting with security access cards, keys, and camera systems. Responsibilities include managing employee onboarding/off-boarding processes, handling incoming and outgoing mail and packages, ensuring office and breakroom cleanliness, and maintaining office equipment. The coordinator will also manage seating charts, order supplies within budget, oversee day porters, address compliance issues, and liaise with the facilities team for building communications. Additional duties involve preparing reports, scheduling interviews, organizing office events, and managing Facilities vendor lists, PR/PO requests, invoices, and expense reports.
Must have:
- Create positive first impression at front desk
- Track all visitors
- Manage security access cards and keys
- Assist with employee onboarding/off-boarding
- Manage incoming/outgoing mail and packages
- Ensure office and breakroom cleanliness
- Maintain and update company seating charts
- Order office and pantry supplies within budget
- Manage day porters
- Address office compliance issues
- Prepare letters, presentations, and reports
- Help schedule interviews
- Coordinate and organize office events
- Manage Facilities vendor lists and process
- Minimum associate's degree preferred
- 4+ years of experience in customer service roles
- Excellent communication skills
- Proficient in Microsoft Office
- Detail-oriented, multi-tasking ability
- Positive, energetic attitude
- Team player with strong interpersonal skills
- Impeccable organization and efficiency skills
- Clear, concise communication skills
- Ability to work with little supervision
- Ability to lift up to 50 pounds
- Ability to stand for extended periods
- Ability to work flexible shifts
6 skills required
Job Details
Enphase Energy is a global energy technology company and a leading provider of solar, battery, and electric vehicle charging products. Founded in 2006, our innovative microinverter technology revolutionized solar power, making it a safer, more reliable, and scalable energy source. Today, the Enphase Energy System enables users to make, use, save, and sell their own power. Enphase is also one of the most successful and innovative clean energy companies in the world, with more than 80 million products shipped across 160 countries.
Join our dynamic teams designing and developing next-gen energy technologies and help drive a sustainable future!
Enphase is looking for an extraordinary Facilities Coordinator for the Enphase Meridian facility who can manage the front desk and has substantial hands-on office and vendor management experience.
What You Will Do
- Create a positive first impression as you greet clients, guests, vendors, and visiting employees at the front desk
- Track all visitors, including vendors, visiting employees, and guests
- Assist with managing security access cards, keys, and camera systems
- Assist with tracking employee onboarding/off-boarding processes, including ensuring new hires are set up on their first-day access card, seating, and coordinating with IT for equipment
- Manage incoming and outgoing couriers and other packages or mail as required
- Make sure the office and breakroom are clean and functions properly for employees – including office equipment and facilities
- Maintain and update company seating charts
- Be able to maintain and order office and pantry supplies while staying within the assigned budget Implement process to help ensure good management of the organization's stock
- Manage day porters to help maintain common area amenities – pantry, conference rooms, bathrooms, and mailroom
- Work with the compliance team to address any office compliance-related issues
- Work with the facilities team to ensure employees are notified in a timely manner of any building communications
- Prepare letters, presentations, and reports for the management team
- Help schedule and arrange interviews with candidates
- Coordinate and organize office events and be actively involved with the Culture Team
- Manage all Facilities related vendor lists, PR/PO requests, invoices, and expense report process
- Act as a liaison between management and vendors for billing, on a needed basis
Who You Are and What You Bring
- Minimum associate’s degree preferred
- 4+ years of experience in customer service-driven roles
- Must have excellent communication skills and the ability to interface with senior management and high-profile visitors
- Proficient in Microsoft Office applications
- Detail-oriented, with the ability to multi-task and work under pressure
- A positive, energetic, optimistic attitude, not afraid to roll up your sleeves
- Team player with strong interpersonal skills, including conscientiousness, diplomacy, flexibility, and dependability
- Impeccable organization and efficiency skills; strong attention to detail to ensure timely follow-up and bring all issues to closure
- Clear, concise, and articulate communication skills - verbal, written, and listening
- Works with little supervision identifies opportunities and executes projects to improve organization and efficiency
- Ability to lift up to 50 pounds, stand for extended periods, and work flexible shifts (e.g., 7:00 AM – 4:00 PM) as required
The base pay range for this position is $21.00 to $33.00 per hour. This salary range may be modified in the future. The successful candidate’s starting pay will be determined based on job-related skills, experience, education or training, work location, and market conditions. This position is also eligible for bonus, equity, and benefits.
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