Office Administrator (M/F/D)
Job Summary
Job Description
Adtran is seeking a highly motivated Office Administrator to join their Facility team in Munich. This role involves managing reception, booking resources like pool cars and meeting rooms, arranging catering, and maintaining office supplies and spaces. Key responsibilities also include handling mail, petty cash administration, invoice coordination, and providing ad-hoc support for various departments and events. The ideal candidate will have strong organizational, communication, and customer service skills, with proficiency in MS Office.
Must have:
- Reception of deliveries, persons, guests, customers, and employees from other Adtran offices
- Booking of pool cars
- Booking of meeting rooms
- Arranging catering services for meetings
- Maintenance of kitchen and meeting rooms
- Ordering office materials, company beverages, and kitchen supplies
- Telephone service
- Distribution of incoming and outgoing daily mail and carrier services
- Maintenance of post stamp machine and all administrational stamps at reception
- Administration of petty cash (contact Accounting)
- Coordination and distribution of incoming invoices
- Support of various departments in organizing events as well as other ad-hoc support
- Performing other duties as required
Good to have:
- Relevant professional experience, preferably in a similar field (advantageous)
Perks:
- Possibility to work in an international, multicultural environment
- Strong team-oriented and friendly work culture
- Internal training program
- Fitness-, travel cost- and kindergarten allowance as well as drinks and fruits for free
- Employee discounts e. g. for events and branded products
6 skills required
Job Details
Welcome!
Our Growth is Creating Great Opportunities!
Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you!
Thanks for your interest in working on our team!
We are currently looking for a highly motivated Office Administrator (M/F/D) to join our Facility team in Munich. If you want to be a part of our growing company that is driven by innovation and is focused on building a future together with our employees, consider applying.
Principle duties and essential functions
- Reception of deliveries, persons, guests, customers, and employees from other Adtran offices
- Booking of pool cars
- Booking of meeting rooms
- Arranging catering services for meetings
- Maintenance of kitchen and meeting rooms
- Ordering office materials, company beverages, and kitchen supplies
- Telephone service
- Distribution of incoming and outgoing daily mail and carrier services
- Maintenance of post stamp machine and all administrational stamps at reception
- Administration of petty cash (contact Accounting)
- Coordination and distribution of incoming invoices
- Support of various departments in organizing events as well as other ad-hoc support
- Performing other duties as required
Knowledge, skills and experience required
- Successfully completed vocational training
- Relevant professional experience, preferably in a similar field (advantageous)
- Excellent written and spoken German and English skills
- Proficient in MS Office applications (Word, Excel, Outlook) and internet-based tools
- Strong ability to efficiently manage multiple tasks simultaneously (multitasking)
- High level of customer and service orientation
- Outstanding communication and interpersonal skills
Benefits
- Possibility to work in an international, multicultural environment
- Strong team-oriented and friendly work culture
- Internal training program
- Fitness-, travel cost- and kindergarten allowance as well as drinks and fruits for free
- Employee discounts e. g. for events and branded products
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About The Company
Adtran is a leading global provider of fiber-based networking solutions and SaaS applications, focused on the broadband access market. Our comprehensive portfolio spans from the metro core to the customer premises, enabling network providers to deliver Gigabit broadband to every home and business. Our vision is to enable a fully connected world where the power to communicate is available to everyone, everywhere. At Adtran, we believe in our people. With a diverse and inclusive team spread across the globe, our culture embraces creativity and seeks innovation and quality in everything we do. Built on a foundation of communication, trust, collaboration, and an entrepreneurial spirit enables us to be a global technology leader and a strong customer advocate.
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