Operations and Systems Coordinator
Job Summary
Job Description
Advanced Systems Group, LLC is seeking an experienced Operations & Systems Coordinator to manage operational processes, system infrastructure, and data analytics, supporting day-to-day studio operations. This role involves managing purchase orders, vendor relationships, and invoice processing, as well as designing and maintaining Airtable interfaces, automating workflows, and optimizing system processes. The coordinator will also execute data queries, analyze operational data for reporting to stakeholders, and maintain tracking systems for resource allocation and costs. Additional responsibilities include managing catering coordination, handling Certificates of Insurance, and supporting cross-functional teams and studio operations for workflow optimization.
Must have:
- Manage purchase orders and vendor relationships
- Design and maintain Airtable interfaces
- Execute data queries and reporting
- Vendor management and procurement
- Organizational and communication skills
Good to have:
- Bachelor's degree in Business Administration or related field
- Experience with database management
- Catering coordination experience
- Handle Certificates of Insurance
Perks:
- Comprehensive medical coverage with 100% employee premium covered
- Discounts on health and wellness programs
- Voluntary benefits (disability, accident, critical illness, pet insurance)
- Employee Assistance Program
- Paid time off
- Life insurance
- 401k
7 skills required
Job Details
About Us:
Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.
We are looking for:
Advanced Systems Group LLC. is seeking an experienced Operations & Systems Coordinator to play a vital role in managing operational processes, system infrastructure, and data analytics while supporting day-to-day studio operations. This position combines operational excellence with technical expertise to ensure smooth business operations and accurate reporting.
- Purchase Orders & Vendor Management:
• Manage purchase order creation and invoice processing workflows
• Coordinate vendor relationships and maintain documentation
• Track vendor payments and ensure timely processing
• Handle vendor onboarding and compliance requirements - Systems & Infrastructure:
• Design and maintain Airtable interfaces and automated workflows
• Map and configure automated fields within the Airtable platform
• Optimize system processes for maximum efficiency
• Implement and maintain database structure improvements - Data & Reporting:
• Execute pre-built data queries for metric reporting
• Analyze and present operational data to stakeholders
• Maintain tracking systems for resource allocation and costs
• Generate regular performance reports using established templates - Operational Support:
• Manage catering coordination for large production crews
• Handle Certificates of Insurance (COI) for production companies
• Support cross-functional teams with operational needs
• Assist with studio operations and workflow optimization
- Bachelor's degree or related experience in Business Administration, Ops Management, or related field
- 2-4 years of experience in operations or similar role
- Advanced knowledge of Airtable platform and database management
- Experience with data query execution and reporting
- Strong vendor management and procurement experience
- Excellent organizational and communication skills
This temporary contract role offers a salary of $100-110,000 depending on experience.
At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:
- Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG.
- Discounts on health and wellness programs, plus savings on travel and more.
- Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
- Employee Assistance Program offering counseling, financial coaching, and more.
- Paid time off to relax and recharge.
- Additional benefits to help you plan for the future, like life insurance and 401k.
Interested applicants, including those from Washington state, may contact recruiting@asgllc.com to request a full disclosure of the benefits offerings.
Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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