Receptionist (temporary / part-time)

1 Month ago • All levels

Facility Management

Job Description

Gameloft is seeking a professional, organized, and service-oriented Receptionist for their Montreal video game studio. This part-time, fixed-term contract position covers three days a week and is crucial for welcoming visitors, internal coordination, ensuring safety, and maintaining smooth facility operations. The role involves managing calls, booking rooms, handling mail, maintaining supplies, enforcing security, and assisting with administrative tasks and events.

Must Have:

Welcome visitors and notify team members of their arrival.
Handle phone calls: screen, transfer, and take messages.
Book meeting rooms upon employee request.
Ensure the cleanliness of the studio overall and follow up on maintenance requests: report technical or maintenance issues, coordinate interventions with vendors or internal teams, and ensure timely resolution.
Ensure meeting rooms are available and functional: check equipment, organize spaces, and report any maintenance needs.
Have visitors sign required documents (NDAs, image rights).
Keep databases up to date (e.g., visitor log, employee directory, etc.).
Receive, sort, and distribute mail and packages.
Manage outgoing mail and packages: prepare shipments, coordinate with courier services, and ensure tracking and traceability.
Maintain inventory and purchase office supplies and various items for the kitchen, meeting rooms, game room, and any other area requiring replenishment.
Enforce security procedures and manage access (visitor badges, temporary employees, service providers, etc.).
Keep the reception and boutique area clean, safe, and compliant with internal standards.
Actively contribute to safety prevention: identify risks, follow safety instructions, and collaborate with internal teams to ensure a safe work environment.
Serve as floor warden during evacuations: coordinate evacuation procedures, ensure the safety of individuals, and liaise with internal managers and emergency services if needed.
Assist the administrative coordinator with event planning, studio decoration, and other tasks as needed.
Support the purchasing process: assist in gathering needs.
Help organize business trips: assist with booking transportation and accommodations, prepare necessary documents, and coordinate logistics.
Collaborate with the coordinator to act as a point of contact for employees.
Assist management with any administrative tasks or projects as needed.

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We are looking for a professional, organized, and service-oriented Receptionist to join our video game studio in Montreal. This part-time position covers three days a week and plays a key role in welcoming guests, internal coordination, safety, and the smooth operation of our facilities.

Main Responsibilities:

Welcome visitors and notify team members of their arrival.
Handle phone calls: screen, transfer, and take messages.
Book meeting rooms upon employee request.
Ensure the cleanliness of the studio overall and follow up on maintenance requests: report technical or maintenance issues, coordinate interventions with vendors or internal teams, and ensure timely resolution.
Ensure meeting rooms are available and functional: check equipment, organize spaces, and report any maintenance needs.
Have visitors sign required documents (NDAs, image rights).
Keep databases up to date (e.g., visitor log, employee directory, etc.).
Receive, sort, and distribute mail and packages.
Manage outgoing mail and packages: prepare shipments, coordinate with courier services, and ensure tracking and traceability.
Maintain inventory and purchase office supplies and various items for the kitchen, meeting rooms, game room, and any other area requiring replenishment.
Enforce security procedures and manage access (visitor badges, temporary employees, service providers, etc.).
Keep the reception and boutique area clean, safe, and compliant with internal standards.
Actively contribute to safety prevention: identify risks, follow safety instructions, and collaborate with internal teams to ensure a safe work environment.
Serve as floor warden during evacuations: coordinate evacuation procedures, ensure the safety of individuals, and liaise with internal managers and emergency services if needed.
Assist the administrative coordinator with event planning, studio decoration, and other tasks as needed.
Support the purchasing process: assist in gathering needs.
Help organize business trips: assist with booking transportation and accommodations, prepare necessary documents, and coordinate logistics.
Collaborate with the coordinator to act as a point of contact for employees.
Assist management with any administrative tasks or projects as needed.