Senior Accounts Payable Analyst

Let’s be #BrilliantTogether

ISS STOXX seeks a highly motivated and experienced professional to join our team as a Senior Associate-Accounts Payable . The Senior Associate-Accounts Payable will be a member of the Global ISS Accounts Payable Finance Team based in Manila. The role involves carrying out AP tasks independently and will report to the Global VP-Accounts Payable.

If you are a team player, detail oriented, and hardworking we invite you to join our team. We offer a competitive compensation package and opportunities for professional growth.

Responsibilities:

• File and sort all incoming invoices, correspondence and any other backup documentations
• Prepare & upload the invoices in the system
• Input of invoice data/employee expense data and uploading onto the Accounts Payable system
• Implement efficient workflows for invoice routing, coding, and approval to minimize processing time and errors.
• Prepare vendor set up for new vendors and employees
• Ensure all vendor claims/employee expense claims meet Audit, Customs & Tax requirements and comply with ISS’s internal policies and procedures
• Procedure checks in connection with invoice/employee expense validity, account coding and validation of authorized signatures.
• Enter payment instructions for invoices and employee expenses via wire transfer or ACH
• File and keep track documents/emails in the relevant workspace
• Familiarity with the global travel policy of ISS Inc.
• Ensure all AP enquiries are dealt with to a satisfactory outcome whilst maintaining a high level of customer service with both internal employees and external suppliers
• Carry out the compliance review of Travel reports submitted by staff worldwide
• Correspond with travel report owners worldwide regarding the travel report policy and their reports
• Manage the payment process, including scheduling, initiation, and execution of payments to vendors according to established payment terms.
• Coordinate with treasury and banking partners to execute international payments securely and efficiently, considering factors such as exchange rates and payment methods.
• Ensure compliance with internal controls and regulatory requirements for payment processing, including segregation of duties and authorization procedures.
• Continuously assess accounts payable processes and identify opportunities for optimization, automation, and streamlining.
• Leverage technology solutions such as invoice automation, electronic invoicing, and vendor portals to improve process efficiency and reduce manual intervention.
• Ensure compliance with internal policies, procedures, and controls related to accounts payable processes.
• Generate and analyze accounts payable reports and key performance indicators (KPIs) to monitor departmental performance and identify trends.
• Collaborate with other departments such as procurement, finance, and IT to streamline end-to-end financial processes and resolve interdepartmental issues.
• Participate in cross-functional projects and initiatives that impact accounts payable operations, suchs as system implementations, process improvements, and compliance initiatives.
• Serve as a subject matter expert on accounts payable matters and provide guidance and support to stakeholders across the organization.
• Certain amount of flexibility in the working time may be required at times, in order to cater to internal clients in different time zones.
• Any ad hoc responsibilities as and when required.

Qualifications:

• Bachelor's degree in Accounting or Finance
• Has 7-10 years of professional experience in an Accounts Payable position in a multinational, BPO, Shared Service, or any global company.
• Ability to communicate in English fluently
• Well organized and capable of working with minimum supervision
• Good with numbers, attentive to details and able to prioritize
• Able to work confidently with IT applications like Excel, Outlook, Accounting Systems, preferably NetSuite or SAP
• Team player and can work effectively with diverse cultures in a global organization

Work Location & Schedule

• Amenable in working at Makati City on a mid shift schedule (4:00PM - 1:00AM Manila)
• Amendable in working on a hybrid work arrangement