Subcontract Administrator

About This Role

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

Acting under the authority of the Manager, Subcontracts, and with minimal supervision, the Subcontract Administrator provides subject matter expertise in the effective acquisition of technically complex or commercially risky goods and services in support of Corporate objectives and program needs and the coordination with, and management of suppliers/subcontractors to ensure adherence to all contractual requirements. Is responsible for the preparation and maintenance of all subcontract related documentation and records. Prepares subcontract negotiation and management plans, controls, monitors and manages subcontractors’ performance on behalf of the corporation.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepare and issue/execute subcontract plans, requests for information/quote/proposal and subcontract awards to obtain goods and services in support of programs and organizational objectives.
• Develop, execute and manage all subcontract related evaluations, analysis, negotiation plans and documentation in accordance with applicable FAR, DFARS, Public Law and Company Policies & Procedures.
• Implement effective and compliant acquisition practices which achieve program and company objectives.
• Utilize appropriate internal resources, monitor, manage and control cost, and performance of suppliers, and subcontractors.
• Basic understanding of CAE subcontract products/services is required.
• Ability to manage time and occasionally conflicting priorities to meet or exceed Program, Company and Customer requirements and expectations.

Qualifications and Education Requirements

• BA or BS in Business, Finance, Operations Management, or related field or minimum eight (8) years’ experience in subcontracts administration/management. Directly related flight simulation (subcontracts/supplier management experience may substitute on the basis of .75 to 1.).
• Effective understanding of program management budgeting and scheduling tools.
• In depth understanding of all aspects of the procurement process both within and without the defense aerospace environment.
• Experience with FAR Part 15 cost/price analysis of proposals from suppliers including schedule and technical changes.
• Must have the ability to apply basic measurement standards to determine and assess changes in performance.
• Experience with subcontract management and file documentation that is fully compliant with all required elements to maintain a successful Contractor Purchasing System Review (CPSR).
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

• Eligible for DoD Personal Security Clearance.
• Working knowledge of FAR, DFARS and applicable Public Law.
• Prior experience working with engineering to develop effective requirements definition.
• At least 10 years’ experience in federal contracting.
• Strong track record of engaging and collaborating with internal customers and stakeholders in order to meet or exceed Program, Company and Customer requirements and expectations.

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

All for building a safer, smarter world

Welcome to CAE! As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive. We hold ourselves accountable for building an inclusive community at every level, and our comprehensive benefits support you professionally and personally.

Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way. Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.

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