Virtual Assistant

The company is seeking highly skilled Virtual Assistants to support founders in managing communication, scheduling, task organization, and operational needs. Candidates should be proactive, detail-oriented, and anticipate needs to streamline workflows, ensure commitments are met, and free up executive bandwidth for business scaling.

Must Have

• Screen, organize, and prioritize inbound messages across email & communication platforms
• Manage calendars, schedule meetings, and coordinate appointments
• Handle travel arrangements end-to-end: flights, accommodations, itineraries, logistics
• Research travel routes, industry events, conferences, and speaking opportunities
• Maintain and update task/project management tools (Linear, Notion, Mixpanel)
• Proactively identify and complete tasks without needing to be prompted
• Track deadlines, follow-ups, and ensure deliverables are completed on time
• Provide general administrative and operational support as needed
• 3–5+ years experience as a Virtual Assistant or Executive Assistant
• Strong anticipatory thinking
• Excellent organization + time management skills
• Comfortable supporting founders and working across fast-moving priorities
• Clear, strong, and professional communication skills
• Ownership mindset — self-driven with strong follow-through
• Proficiency with digital productivity tools (Notion, Linear, etc.)
• Must be able to work full-time during either 9:00–17:00 CET or 9:00–17:00 EST

Good to Have

• Experience working in startups or high-growth teams
• Interest or familiarity with crypto/web3
• Experience with Mixpanel or analytics tools

Description

Company Background

A first-of-its-kind, AI-enabled credit card that pays its own debt off. Exclusively built for a select community of entrepreneurs, tastemakers, and crypto power users, this product is the first true credit card powered by blockchain technology. Users can load funds, earn interest, spend freely, and automatically settle balances at the end of each month — combining financial intelligence, automation, and a frictionless on-chain experience.

Role Overview

The company is looking for highly skilled Virtual Assistants to support the founders in managing communication, scheduling, task organization, and ongoing operational needs. The ideal candidates are consistently proactive, detail-oriented, and exceptional at anticipating needs before they arise. You will help streamline workflows, ensure follow-through on commitments, and free up executive bandwidth to focus on scaling the business.

Responsibilities

• Screen, organize, and prioritize inbound messages across email & communication platforms
• Manage calendars, schedule meetings, and coordinate appointments
• Handle travel arrangements end-to-end: flights, accommodations, itineraries, logistics
• Research travel routes, industry events, conferences, and speaking opportunities
• Maintain and update task/project management tools (Linear, Notion, Mixpanel)
• Proactively identify and complete tasks without needing to be prompted
• Track deadlines, follow-ups, and ensure deliverables are completed on time
• Provide general administrative and operational support as needed

Requirements

Qualifications

• 3–5+ years experience as a Virtual Assistant or Executive Assistant
• Strong anticipatory thinking — able to see needs ahead of time
• Excellent organization + time management skills
• Comfortable supporting founders and working across fast-moving priorities
• Clear, strong, and professional communication skills
• Ownership mindset — self-driven with strong follow-through
• Proficiency with digital productivity tools (Notion, Linear, etc.)
• Must be able to work full-time during either of the following:
• Role 1: 9:00–17:00 CET
• Role 2: 9:00–17:00 CET or 9:00–17:00 EST

Nice to Have

• Experience working in startups or high-growth teams
• Interest or familiarity with crypto/web3 (not required)
• Experience with Mixpanel or analytics tools