Workplace Coordinator, Ireland (Contingent, Part-Time)

Anthropic is seeking a part-time Workplace Coordinator for its Dublin, Ireland office. This role involves creating a welcoming environment for guests and employees, managing vendors for daily operations, coordinating catering, ensuring building systems are up to standard, and supporting office processes. The coordinator will also address facility issues, maintain office culture, and partner with other teams to ensure a safe and functional workspace. The position requires a strong in-person presence to support staff.

Must Have

• Creating a warm, professional and welcoming first impression for guests, clients and employees at reception desks
• Coordinating with and managing vendors for day-to-day operations and maintenance
• Managing suppliers for in-office catering and maintaining appropriate stock levels
• Working with building management to ensure building systems (HVAC, electrical, plumbing) are up to standard
• Partnering with the extended Facilities team to ensure Dublin office operations run smoothly
• Addressing any facility or workplace issues promptly
• Helping to support office processes such as mailing system, office supplies, shipping requests
• Monitoring and responding to an internal ticketing system within Service Level Agreements
• Developing and preserving office culture and norms
• Partnering closely with People Operations, Security, and vendors
• Coordinate and execute furniture moves to support meetings and events (up to 35 pounds/16 kilograms)
• 3+ years of experience in facilities coordination and building operations
• Working knowledge of facilities-related systems like HVAC, elevators, plumbing, lighting systems
• Understanding of technological, regulatory, and facility trends related to building management
• Bring a service and solution-based mindset/internal customer orientation
• Willingness to roll up your sleeves and handle day-to-day tasks as they arise
• Excellent organizational skills
• Strong communication abilities (both verbal and written)
• Ability to multitask

Good to Have

• Prior experience with vendor management, food and beverage service, and hospitality
• Interest in artificial intelligence and care that it is developed safely and beneficially
• Experience with managing permit, license, and inspection requirements
• Enjoy juggling multiple projects, especially in a fast-paced and dynamic startup environment

Perks & Benefits

• Competitive compensation and benefits
• Optional equity donation matching
• Generous vacation and parental leave
• Flexible working hours
• Lovely office space in which to collaborate with colleagues

About Anthropic

Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.

We are hiring a part-time Workplace Coordinator to join Anthropic to support our Dublin, Ireland office. In this role, you will be the face of Anthropic for our guests, employees, and vendors, creating an inviting and warm environment to enable employees to do their best work. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role! We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported!

Responsibilities

• Creating a warm, professional and welcoming first impression for our guests, clients and employees at one of our reception desks
• Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office building such as deliveries, office supplies and daily janitorial services
• Managing suppliers for in-office catering and maintaining appropriate stock levels of refreshments and snacks for employees and visitors
• Working with our building management to ensure building systems, including HVAC, electrical and plumbing systems are up to standard, and submitting tickets for support as needed
• Partnering with the extended Facilities team to ensure the Dublin office operations are running smoothly and providing a safe, functional and comfortable environment for employees in addition to light event support.
• Addressing any facility or workplace issues (elevator down, restroom flood, refrigerator not cooling, etc) promptly to include engaging the right vendor to address the issue
• Helping to support our office processes such as the mailing system, office supplies, employee and company priority mail, shipping requests, and tracking delivery requests and returnsMonitoring and responding to an internal ticketing system within Service Level Agreements, providing excellent customer service and experience to fellow employees
• Developing and preserving office culture and norms, for example our COVID or guest policies
• Partnering closely with People Operations, Security, and vendors to ensure that our office supports focused work and the fruitful exchange of ideas
• Coordinate and execute furniture moves to support meetings and events across campus, including arranging tables, chairs, and equipment, while adhering to proper lifting techniques and safety protocols for items up to 35 pounds (approx. 16 kilograms)

You may be a good fit if you

• Have 3+ years of experience in facilities coordination and building operations
• Have working knowledge of facilities-related systems like HVAC, elevators, plumbing, various building equipment like lighting systems, and infrastructure with the ability to supervise maintenance, repairs, and services
• Understand technological, regulatory, and facility trends related to building management
• Bring a service and solution-based mindset/internal customer orientation, and are excited to take on essential but behind-the-scenes tasks to help our teams do impactful work
• Are willing to roll up your sleeves and handle day-to-day tasks as they arise–no task is too big or too small
• Have excellent organizational skills, strong communication abilities (both verbal and written), and the ability to multitask

Strong candidates may also

• Have prior experience with vendor management, food and beverage service, and hospitality
• Be interested in artificial intelligence and care that it is developed safely and beneficially
• Have experience with managing permit, license, and inspection requirements, ensuring facilities meet all mandated regulations
• Enjoy juggling multiple projects, especially in a fast-paced and dynamic startup environment

Role Specific Location Policy:

• This role is expected to be in our Dublin, Ireland office for all working hours.

Compensation (EUR):

• This role is intended to start with a fixed-term 6 month contract and part-time for approximately 25 hours per week, adhering to the typical business hours of 9am - 2pm (local time) Monday through Friday. The expected base pay for this role is 50-60 EUR per hour. This role will be employed through a 3rd party EOR. There is a possibility for this contract to be extended beyond the initial 6-month term, subject to business needs and performance.

Deadline to apply: None. Applications will be reviewed on a rolling basis.

Logistics

Education requirements: We require at least a Bachelor's degree in a related field or equivalent experience.

Location-based hybrid policy: Currently, we expect all staff to be in one of our offices at least 25% of the time. However, some roles may require more time in our offices.

Visa sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.

We encourage you to apply even if you do not believe you meet every single qualification. Not all strong candidates will meet every single qualification as listed. Research shows that people who identify as being from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy, so we urge you not to exclude yourself prematurely and to submit an application if you're interested in this work. We think AI systems like the ones we're building have enormous social and ethical implications. We think this makes representation even more important, and we strive to include a range of diverse perspectives on our team.

How we're different

We believe that the highest-impact AI research will be big science. At Anthropic we work as a single cohesive team on just a few large-scale research efforts. And we value impact — advancing our long-term goals of steerable, trustworthy AI — rather than work on smaller and more specific puzzles. We view AI research as an empirical science, which has as much in common with physics and biology as with traditional efforts in computer science. We're an extremely collaborative group, and we host frequent research discussions to ensure that we are pursuing the highest-impact work at any given time. As such, we greatly value communication skills.

The easiest way to understand our research directions is to read our recent research. This research continues many of the directions our team worked on prior to Anthropic, including: GPT-3, Circuit-Based Interpretability, Multimodal Neurons, Scaling Laws, AI & Compute, Concrete Problems in AI Safety, and Learning from Human Preferences.

Come work with us!

Anthropic is a public benefit corporation headquartered in San Francisco. We offer competitive compensation and benefits, optional equity donation matching, generous vacation and parental leave, flexible working hours, and a lovely office space in which to collaborate with colleagues. Guidance on Candidates' AI Usage: Learn about our policy for using AI in our application process

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