Administrative Assistant, Catalog

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Support the Catalog A&R/Marketing Department via a variety of tasks, functions and workflows, including but not limited to:

How You'll Create:

• Scheduling and admin support of EVP and SVP of A&R to include all calendar operations, travel planning, expenses, etc.
• Assist with event planning and special projects and attend as needed
• Assist with presentation building
• Take notes during meetings and circulate summaries / action items
• VIP handling
• Coordinate with other assistants to ensure executive alignment on schedules
• Provide overall departmental assistance

Bring Your Vibe:

• At least 3 years of solid Administrative Assistant experience supporting high level executives (within entertainment preferred)
• Strong computer skills required: typing skills of 60 wpm; PC/Mac experience (proficiency in MS-Office: Outlook, Word & Excel, familiarity w/PowerPoint + Canva)
• Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills
• Committed, willing to learn & flexible
• Excellent oral and written communication skills required
• Able to multi-task and have excellent follow-through
• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
• Ability to handle confidential information a must

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Administrative

Salary Range:

$39,600-$63,773

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.