Assistant, Operations

BUILD SOMETHING BIGGER THAN YOURSELF

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters, and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

How you will contribute to our magical experience:

We are looking for an Operations Assistant to join our dynamic team. This role will provide critical operational support in handling Purchase Orders (POs), vendor management, and various administrative tasks for theatrical and streaming releases. If you are a detail-oriented individual with strong organizational skills and a passion for working in a fast-paced environment, this could be the perfect role for you!

The Operations Assistant will be responsible for:

• New Vendor Requests: Managing requests for new vendors on the system for all areas, including Operations, Music, and DCVI.
• PO Creation & Follow-Up: Responsible for creating and following up on all Purchase Orders, ensuring invoices are tracked and payments are processed.
• COUPA System: Managing requests, invoicing, and tracking payments within the COUPA system.
• INCAA Censorship Requests: Handling the request process for trailers and features, and coordinating necessary legal documentation (Declaraciones Juradas) for each release title.
• Premium Requests & Follow-Up: Coordinating with vendors for premium requests and ensuring timely follow-up on orders and deliveries.
• Customs Broker Contact: Managing communication with the customs broker for necessary imports.
• DCVI Sheets: Fulfillment of daily updates and follow-up for DCVI excel sheets.
• Vendor Relations: Daily contact with merchandise vendors and ensuring smooth coordination.

What we need from you to be part of this story:

• 1+ year of experience in similar roles
• Advanced skills in Excel, Word, and PowerPoint (required)
• Knowledge of Coupa and SAP systems (preferred)
• Intermediate level of English
• Proficient in managing Purchase Orders (POs) and invoices from suppliers
• Ability to work in a fast-paced environment

Additional Information:

At Disney, we believe it takes great people to create the memorable experiences, products, and services our consumers know and love. We are a team of storytellers and hire under equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability, and gender identity. We foster a corporate culture of belonging and inclusiveness, which empowers our staff and company to thrive. At Disney, everyone has the opportunity to speak up, participate, grow, and share ideas.

“You can design and create, and build the most wonderful place in the world. But it takes people to make the dream a reality.” — Walt Disney