Bilingual Site Admin Assistant

SBM Management is searching for an Administrative Assistant who is motivated and committed to providing outstanding customer service each and every day while ensuring a positive experience for each caller and visitor. The ideal candidate will be self-motivated and have excellent typing skills.

Responsibilities

• Support site management with employee programs and services
• Reads and routes incoming mail. Locates and attaches appropriate files to correspondence to be answered by employer.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls and arranges conference calls.
• Coordinates manager's the schedule and makes appointments.
• Greets scheduled visitors and conducts to appropriate area or person.
• Arranges and coordinates travel schedules and reservations.
• Conducts research, and compiles and types statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.

Qualifications

• Experience as an administrative professional
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Exceptional customer service skills and phone etiquette
• Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required
• Must be fluent in Spanish, must be able to speak, read and write in Spanish