Contracts Administrator/Paralegal

For over 30 years, this firm has been a trusted adviser to life science firms. We combine our strategic consulting services with proprietary technology to develop custom, data-driven solutions that allow life sciences companies to take their commercial operations to new heights. We are dedicated to client service and offer a full suite of consulting and technology services, all rooted in advanced analytics, to enhance commercial operations and boost sales performance.

Location: Boston, Chicago, or Remote

Hours: 40–50 hours/week

Reports to: CFO

Role Overview

We’re seeking a strategic, commercially minded Contracts Administrator or Paralegal to lead our legal and risk interactions with clients, vendors, and partners. You’ll manage a wide range of agreements—from client contracts and software licenses to equity agreements and leases—while helping define and standardize our legal and commercial frameworks.

Key Responsibilities

Contract Management & Negotiation

• Review, draft, and negotiate a variety of agreements: client contracts, vendor agreements, subscriptions, software/data licenses, and NDAs.
• Lead lease negotiations and manage back-and-forth with landlords and property managers.
• Define and refine contractual standards—including limitations on liability, data protection, and indemnification.
• Counseling on means to mitigate legal risk and resolving legal issues that occur during project delivery
• In addition to supporting the development of pricing structures, you will assist in enhancing our contractual terms to better protect our rights and ensure we have clear provisions that allow for the reimbursement of out-of-pocket expenses incurred during client engagements.

Commercial & Strategic Legal Support

• Collaborate with leadership to align legal terms with business goals, including pricing structures, billing terms, and revenue recognition.
• Evaluate commercial thresholds and economic considerations beyond our core services.
• Support client negotiations with a focus on balancing risk and opportunity.

Equity & Internal Governance

• Manage and maintain a standard set of equity-related documents.
• Help define authority matrices and internal approval workflows.
• Manage existing equity related documents, to applicable new hires
• Ensure internal policies are consistent, protective, and aligned with best practices.

Process Development & Standardization

• Build and implement scalable legal processes and templates.
• Normalize contract language across clients and vendors.
• Identify opportunities for tax optimization (e.g., R&D credit language) and cost recovery.

First 90 Days: Key Milestones

• Take ownership of all client/vendor contract reviews.
• Proactively develop strategic parameters for contract terms
• Begin managing equity documentation and workflows.

Beyond 90 Days

• Refine and standardize contract language across the organization.
• Collaborate on pricing and billing structures with a focus on revenue recognition.
• Drive unification of business terms and internal legal policies.

What We’re Looking For

• 5+ years of experience in a contracts administrator, paralegal, or legal operations role.
• Strong understanding of commercial contracts, liability frameworks, and ideally, the consulting domain.
• Experience negotiating leases and managing equity documentation is a plus.
• Business contracts attorney credentials is a plus.
• Ability to think strategically and commercially—not just legally.
• Comfortable working independently and building new processes from scratch.
• Excellent communication and stakeholder management skills.

Why Join Us?

• Build something from the ground up—you’ll be the first internal legal hire with the opportunity to shape the function.
• High-impact role in a fast-growing, intellectually stimulating environment.
• Path to leadership—this role has long-term potential to evolve into a General Counsel position, or similar, as applicable.

What you should know:

• We treat our employees with respect and appreciation, not only for what they do but for who they are.
• We value the many talents and abilities of our employees and promote a supportive, collaborative, and dynamic work environment that encourages both professional and personal growth.
• You will have the opportunity to work with and learn from all levels in the organization, allowing everyone to work together to develop, achieve, and succeed with every project.
• We have had steady growth throughout our history because the people we hire are committed not only to delivering quality results for our clients but also to becoming leaders in sales and marketing analytics.

Compensation and Benefits:

This company offers a competitive compensation package and a full complement of benefits including the following:

• Medical/Dental/Vision Insurance
• Life & AD&D Insurance
• Disability Insurance
• 401k with employer matching
• Phone stipend
• Lifestyle Wellness Account
• Paid parental and bonding leave
• Tax-free commuter, health, and childcare accounts
• Company match for your charitable donation
• Employee discount program
• Tuition reimbursement program
• Paid time off and company holidays

Equal Opportunity Employer

We are committed to fostering an inclusive company culture that respects and promotes diverse backgrounds and points of view. We seek candidates who will add to our culture and support the company’s vision of a diverse, equitable, inclusive, and collaborative workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We are proud to be an equal-opportunity employer. If you are excited about this role but do not meet 100% of the qualifications listed, we still encourage you to apply. You may be just the right candidate for this or other roles.

Must be legally authorized to work in the United States.