Coordinator, Events

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

The Role and What You’ll Do:

We are seeking a detail-oriented and solutions-focused coordinator to support client services and operations at a major sporting event in the Southeast United States. This individual will work closely with other service team members to ensure top-tier client satisfaction and successful event execution each spring.

Key Responsibilities

• Support the planning and execution of surrounding client hospitality programs including housing, transportation, home stocking, catering, entertainment, and ancillary events at a major sporting event in the Southeast United States.
• Assist in preparing proposals and organizing event materials, ensuring accurate and up-to-date event summaries.
• Manage a select number of client accounts, leading communication and delivering best-in-class service with guidance from the broader service team.
• Work in various internal systems to record, process, and manage inventories and reservations.
• Collaborate with sales, service teams, and vendors to identify and implement operational improvements.
• Organize and distribute key event communications, including BEOs, itinerary schedules, and hotel rooming lists.
• Support Accounting with billing, reconciliation, and collection process for event services.

You Have These

• Bachelor's Degree in Hospitality or a related field, or equivalent experience required
• Prior experience in events or the hospitality industry, including direct client communication
• A detail oriented and quality-focused professional with a strong work ethic
• Effective communication and time management skills
• The ability to prioritize and collaborate
• Eager to learn and contribute in a team environment

Working Conditions

• This is a full-time non-exempt position
• This role will be based in the Southeastern part of the United States
• Semi frequent travel as needed, including multiple weeks in March and April  

 

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.