Events Specialist

1 Month ago • All levels

Job Summary

Job Description

The Events Specialist will play a crucial role in planning and executing trade shows, user conferences, and field events. This involves coordinating event logistics such as venue selection, vendor relationships, and speaker preparation. The specialist will also manage event budgets, prepare financial reports, and ensure all marketing materials are accurate and brand-compliant. Travel to events, including evenings and weekends, will be required, alongside post-event evaluations to identify areas for improvement. The role requires excellent organizational and budget management skills, ensuring the successful execution of events and contributing to company growth.

Must have:

Plan and execute trade shows.
Coordinate event logistics.
Manage event budgets.
Manage vendor relationships.
Ensure marketing materials are available.
Travel to events as required.

6 skills required

6 skills required for this role

Add these skills to join the top 1% applicants for this job

salesforce

budget-management

customer-centric

financial-data-analysis

cross-functional

organisational-skills

Job Details

At Neostella, we take a customer-centric approach and use cutting-edge technologies to deliver solutions to meet the unique needs of our clients’ business. Our offerings include Neodeluxe Legal Solutions, Work-Relay process and workflow solutions for Salesforce, Robotic Process Automation, and Application Integration. In order to continue our growth, we are seeking an Events Specialist! By joining our team, you’ll work in a fast-paced, rapidly growing, startup environment. The successful candidate will be responsible for planning, coordinating, and executing trade shows, and assisting as needed with user conferences, and field events. This role requires excellent organizational skills, budget management capabilities, and the ability to travel as needed. Curious what your day would look like as an Events Specialist? Check out the details below!

Key Responsibilities:

Assist in the planning and execution of user conferences and field events as needed.
Work with cross-functional teams to help coordinate event logistics, including venue selection, vendor relationships, speaker preparation, AV requirements, catering, and transportation as needed.
Work with the broader events team to coordinate event registration processes and attendee communications
Develop and manage budgets for trade shows and events.
Provide detailed post-event financial reports and analysis.
Plan and execute company participation in trade shows including trade show selection, internal staffing, travel coordination, and on-site management as needed.
Manage vendor relationships and negotiate contracts for trade show services and materials.
Ensure all marketing materials and promotional items are prepared and available for events.
Coordinate travel arrangements for staff attending trade shows and events.
Be available to travel to events as required, including evenings and weekends.
Ensure all event materials are accurate, brand-compliant, and delivered on time.
Conduct thorough post-event evaluations to gather feedback and identify areas for improvement.
Maintain an organized inventory of event supplies and promotional materials.