Executive Assistant
Job Description
- Experience working in a dynamic, fast-paced industry, such as in finance, technology, AI, or startup.
- Clear and upfront communicator who can comfortably operate with ambiguity.
- Ability to manage multiple workstreams, detail-oriented without missing important scheduling or travel details, and prioritize effectively in fast-paced, high-pressure environments.
- Strong written and verbal communication skills; professional communicator.
- Strong interpersonal relationships.
- Coordinate and manage the CEO’s complex schedule, including meetings, appointments, and travel itineraries.
- Handle and prioritize emails, calls, and other communications on behalf of the CEO; draft responses as needed.
- Prepare agendas and follow up on action items for meetings, ensuring the CEO is well-prepared.
- Organize domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Manage sensitive and confidential information with the utmost discretion and integrity.
- Assist with strategic projects, internal initiatives, and research tasks as directed by the CEO.
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Complete expense reports, handle personal tasks (as needed), and support other executives as needed.
- Be highly organized, proactive, and detail-oriented.
- Master multitasking, communication, and discretion.
- Ability to anticipate the CEO's needs and work autonomously in a fast-paced environment.
- Possess strong communication, problem-solving, and multitasking skills.
- Willingness to go above-and-beyond to support the CEO.
- Meaningful equity in a fast-growing startup.
- Competitive salary.
- Comprehensive benefits package.
- Opportunity to solve hard problems at the forefront of AI infrastructure.
- Build with bleeding-edge technology that impacts how businesses and developers harness AI globally.
- Ownership and impact within a fast-growing, passionate team.
- Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.
About Us:
Here at Fireworks, we’re building the future of generative AI infrastructure. Fireworks offers the generative AI platform with the highest-quality models and the fastest, most scalable inference. We’ve been independently benchmarked to have the fastest LLM inference and have been getting great traction with innovative research projects, like our own function calling and multi-modal models. Fireworks is funded by top investors, like Benchmark and Sequoia, and we’re an ambitious, fun team composed primarily of veterans from Pytorch and Google Vertex AI.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the CEO. The ideal candidate will be a master at multitasking, communication, and discretion, with the ability to anticipate the CEO's needs and work autonomously in a fast-paced environment. This role requires strong communication, problem-solving, and multitasking skills and a willingness to go above-and-beyond to support the CEO. This role may support other executives as needed.
Main Responsibilities
- Calendar & Schedule Management: Coordinate and manage the CEO’s complex schedule, including meetings, appointments, and travel itineraries.
- Communication & Correspondence: Handle and prioritize emails, calls, and other communications on behalf of the CEO. Draft responses and correspondence as needed.
- Meeting Support: Prepare agendas and follow up on action items as needed. Ensure the CEO is well-prepared for meetings and events.
- Travel Coordination: Organize domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity.
- Project Management: Assist with strategic projects, internal initiatives, and research tasks as directed by the CEO.
- Liaison Role: Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Additional Administrative Support: Complete expense reports, handle personal tasks (as needed), and support other executives as needed
Preferred Attributes:
- Experience working in a dynamic, fast-paced industry, such as in finance / technology / AI / startup
- Clear and upfront communicator who can comfortably operate with ambiguity
- Ability to manage multiple workstreams, detail-oriented without missing important scheduling or travel details, and prioritize effectively in fast-paced, high-pressure environments
- Strong written and verbal communication skills. Professional communicator.
- Strong interpersonal relationships
Total compensation for this role also includes meaningful equity in a fast-growing startup, along with a competitive salary and comprehensive benefits package. Base salary is determined by a range of factors including individual qualifications, experience, skills, interview performance, market data, and work location. The listed salary range is intended as a guideline and may be adjusted.
Base Pay Range (Plus Equity)
$120,000 - $150,000 USD
Why Fireworks AI?
- Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.
- Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.
- Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.
- Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.
Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.
