Executive Assistant

Role Overview:

Reporting to the Director - Global Administrative Services, the Executive Assistant provides high-level administrative support to multiple members of the Executive Leadership team (ELT). This role involves managing schedules, handling correspondence, organizing meetings, and ensuring the smooth operation of executive activities across multiple time zones.

About the Role:

• Calendar Management
• Manage and coordinate complex schedules for executives, including meetings, travel, and conferences.
• Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.
• Communication:
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion.
• Travel Coordination:
• Organize detailed travel plans, itineraries, and agendas.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation.
• Meeting and Event Planning:
• Plan and coordinate executive meetings, including agenda preparation, logistics, and follow-up.
• Organize corporate events, retreats, and off-site meetings.
• Administrative Support:
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain comprehensive and accurate records, including expense reports.
• Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.
• Collaborate with various departments to support cross-functional initiatives.

About You:

• Experience:
• Minimum of 3-5 years of experience as an executive assistant in a global or multinational Software company.
• Proven experience in managing complex schedules and coordinating international travel.
• Technical Skills:
• Proficiency in (Word, Excel, PowerPoint, Google).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Excellent interpersonal skills and the ability to build relationships with stakeholders.
• Adaptability to a fast-paced and changing environment.

Attributes:

• Proactive: Anticipates needs and takes initiative without being prompted.
• Detail-Oriented: Pays attention to the finer details to ensure accuracy and completeness.
• Resourceful: Finds creative solutions to problems and obstacles.
• Dependable: Reliable and trustworthy in managing sensitive information.
• Culturally Aware: Sensitive to cultural differences and skilled at working with a diverse, global team.

This is an individual contributor role.

Company Benefits and Perks:

We believe that the best solutions are developed by teams who embrace each other's unique experiences, skills, and abilities. We work hard to create a dynamic workforce where we encourage everyone to bring their authentic selves to work every day. We offer a variety of social programs, flexible work hours and family-friendly benefits to all of our employees.

• Retirement Plans
• Medical, Dental and Vision Coverage
• Paid Time Off
• Paid Parental Leave
• Support for Community Involvement

We're serious about our commitment to a workplace where everyone can thrive and contribute to our industry-leading products and customer support, which is why we prohibit discrimination and harassment based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.