Financial Operations Associate

1 Month ago • 1-2 Years • Financial Analysis

Job Summary

Job Description

The Financial Operations Associate will support Operations and Finance functions, reporting to the Financial Operations Manager. This role involves comprehensive finance administration, working closely with the Finance team and Project Managers. Responsibilities include preparing and organizing data, ensuring data quality, assisting with monthly reconciliations within the company’s project management and accounting systems. The role involves project data & revenue coordination, including project creation, tracking agreements, and reconciling budgets. Additionally, it provides finance support during audits, reporting, and troubleshooting. The ideal candidate will be organized and detail-oriented with strong follow-through skills.

Must have:

Create and update projects in the Project Management system.
Support project management by assigning team members.
Assist with project lifecycke by creating Project billing milestones.
Monitor Project Contract status and update Project Management system status.
Lead data monitoring and maintenance of Project Pipeline database.
Reconcile Project budget, timecards, and recognized revenue schedules.
Identify, research, and resolve project discrepancies.
Prepare reports like project financial reports, resources utilization report, capacity reports etc
Support monthly project revenue recognition process.
Update Project Management system with project expenses.
Support Finance team during audits by compiling and organizing audit data.
Provide operational and financial reporting support for Project Managers.
Financial Process documentation; create and maintain standard operating procedures.
Project Management system troubleshooting and Q&A.
Onboard and offboard users and resources in Project Management system.
Bachelor’s degree.

Good to have:

Experience with Financial Force or other PSA system preferred
Strong knowledge of MS Office products, especially with Excel
Ability to prioritize and multi-task in a fast-paced environment
Ability to execute activities within complex processes.

6 skills required

6 skills required for this role

Add these skills to join the top 1% applicants for this job

ms-office

problem-solving

excel

financial-data-analysis

budget-management

accounting

Job Details

Job Description

The Financial Operations Associate will primarily support the Operations and Finance functions and will report to the Financial Operations Manager. This role will provide comprehensive finance administration and will work closely with the Finance team and Project Managers. The Financial Operations Associate will be responsible for preparing and organizing data, ensuring data quality, and assisting with monthly reconciliations within the company’s project management and accounting systems.

Responsibilities

Project Data & Revenue Coordination

Create and update Projects in Project Management system, organize and store project SOWs and Purchase Orders
Support project management by assigning team members to Active projects while ensuring accuracy with rates, start dates and allocations based off approved pricing guide
Assist with project lifecycke by creating Project billing milestones and revenue contracts for T&M and Fixed Fee Projects
Track and follow-up with Project Managers that all signed Agreements are received and appropriately stored
Monitor Project Contract status and update Project Management system status
Lead data monitoring and maintenance of Project Pipeline database
Reconcile Project budget, timecards, and recognized revenue schedules
Identify, research, and resolve issues regarding project discrepancies or updates; escalate as necessary
Send weekly Timecard reminders and monthly missing hours reminders, monitor Consultant timecard submissions and follow-up as necessary
Prepare reports like project financial reports, resources utilization report, capacity reports etc
Support monthly project revenue recognition process
Update Project Management system with project expenses

Finance Support

Support Finance team during audits by compiling and organizing audit data
Provide operational and financial reporting support for Project Managers
Financial Process documentation; create and maintain standard operating procedures
Project Management system troubleshooting and Q&A
Onboard and offboard users and resources in Project Management system

Qualifications

Bachelor’s degree
1-2 years’ experience in Financial Force or other PSA system preferred
Strong knowledge of MS Office products, especially with Excel
Organized, detail-oriented, and competent follow-through skills
Ability to prioritize and multi-task in a fast-paced environment while meeting deadlines
Ability to execute activities within complex processes.

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.