Production Assistant

1 Month ago • All levels • Product Management • $47,900 PA - $61,300 PA

Job Summary

Job Description

This entry-level position provides administrative and backup support to the production team at ILM, offering an opportunity to learn about the production environment. The Production Assistant will support day-to-day activities, assist in production errands and tasks, provide technical assistance with Linux, Windows, and Mac-based programs, manage cc lists, set up conference rooms, and assist in internal tracking databases. They will also be responsible for maintaining the show schedule, contact information, and handling office maintenance, meal ordering, and shipping/receiving of digital and physical media. Candidates should have a Bachelor's degree or equivalent and at least two years of related experience, with strong organizational and communication skills and the ability to work within strict deadlines.
Must have:
  • Support production team in day-to-day activities.
  • Provide technical assistance with programs like Linux, Windows, and Mac.
  • Manage cc lists for reviews and updates.
  • Maintain show schedule and contact information.
  • Handle shipping and receiving of files and physical media.
  • Organize and maintain digital reference repository.
Good to have:
  • Bachelor’s degree in film production or equivalent.
  • Experience with Microsoft Word, Excel and Google Suite.
  • Ability to work overtime on an ongoing basis.
  • Ability to travel as needed.
  • Strong communication skills.

Job Details

Job Posting Title:

Production Assistant

Req ID:

10124821

Job Description:

This entry level position provides administrative and backup support to the production team while providing an opportunity to learn about the production environment and process at ILM. They can be temporary positions but may evolve into longer term roles.

This role is considered Hybrid, which means the employee will work onsite in our San Francisco office and occasionally from home.

What You’ll Do

  • Support the Production team in day to day activities, assist in production errands and tasks, and be the go-to for general needs to the entire crew

  • Technical Assistance: Will need some technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings

  • Conference room setup and troubleshooting, Viewstation setup and troubleshooting, basic technical troubleshooting (running generic scripts to resolve issues)

  • Manage cc lists for reviews, shot notifications, tools updates, etc.

  • Meeting Setup: PA will be tasked with notifying crew of all meeting/review times and locations (and making sure they attend), prepping the review playlists, and possibly taking notes; act as assistant to the Production Coordinators/Managers to help follow up on items after various meetings

  • Internal Tracking Database: Will assist Production Coordinators in making sure internal tracking tools are up to date

  • Schedule and Shot Tracking: Assist the Production Coordinators and Managers in making sure the physical schedule boards are up to date and all VFX elements are accounted for (matching the Internal Tracking Database)

  • Show Schedule: Accountable for overall show calendar in keeping everyone on the same page of what’s happening on a daily basis (dailies, meetings, client reviews, etc)

  • Contact Information: Maintain internal crew and client contact information, all internal email aliases for the show, and show webpage

  • In charge of the ordering, delivery, and clean up of meals as needed (lunch, dinner, weekend), for a crew of 50-150; conceive, order, and set up of thematic crew parties, as needed

  • Shipping and receiving (digital): Accountable for delivering and receiving all files sent between clients, external vendors, and internal crew at various locations; keep a meticulous account of all files transferred

  • Shipping and receiving (practical): Prep, ship, receive, and keep a detailed account of all models, props, and media drives sent between various contacts

  • Office maintenance: Organize the production office, order office supplies, keep the printer supplied with paper, etc.

  • Organize and maintain the digital reference repository (digital artwork, movies, etc); also print physical copies of any reference when needed

  • Required to book travel and accommodations for show leadership

  • Tasked with handling all show expense reports

  • Accountable for show petty cash, and accounting for spending

What We’re Looking For

  • Bachelor’s degree in film production or equivalent preferred

  • Minimum two years of related experience preferred, but not required

  • Computer literacy; word processing and spreadsheet experience helpful

  • Proficiency in Macs/PCs including Microsoft Word and Excel; familiarity with Google Suite

  • This position is on a guaranteed 40 hour work week, with daily overtime and some Saturday work required

  • Ability to work on a computer/keyboard for long periods of time

  • Ability to work overtime on an ongoing basis

  • Ability to travel as needed

  • Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines

  • Attention to detail, follow through and strong communication skills

Similar Jobs

Bondex - 3D Stylized Environment Artist

Bondex

Philippines (Remote)
11 Months ago
Steer Studios - Senior Technical Artist

Steer Studios

Riyadh, Riyadh Province, Saudi Arabia (On-Site)
2 Months ago
Scanline VFX - Project Manager (Stage Projects)

Scanline VFX

Los Angeles, California, United States (On-Site)
3 Months ago
Gunzilla - Senior Technical VFX Artist

Gunzilla

London, England, United Kingdom (On-Site)
3 Months ago
Rockstar Games - Principal Technical Artist: Animation

Rockstar Games

Dundee, Scotland, United Kingdom (On-Site)
1 Month ago
Rippling - Staff Software Engineer - Employment Products

Rippling

Bengaluru, Karnataka, India (On-Site)
1 Month ago
binance - Senior Product Manager, AI Search

binance

Taipei City, Taiwan (Remote)
5 Months ago
2K - Technical Product Manager - Commerce

2K

Novato, California, United States (On-Site)
1 Month ago
PayPal - Manager, Product Growth SMB BNPL

PayPal

Chicago, Illinois, United States (Hybrid)
1 Month ago
Naughty Dog - Senior Producer

Naughty Dog

Los Angeles, California, United States (Hybrid)
3 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Redhill Games - Senior Real-Time VFX Artist

Redhill Games

Nicosia, Nicosia, Cyprus (Hybrid)
5 Months ago
Tencent - Lead Graphics Engineer

Tencent

Irvine, California, United States (On-Site)
6 Months ago
Novomatic - Senior Marketing Artist (3D/VFX & Employer Branding Focus)

Novomatic

Lesser Poland Voivodeship, Poland (Hybrid)
2 Months ago
Scanline VFX - Lead Software Engineer

Scanline VFX

Los Angeles, California, United States (Remote)
8 Months ago
Warner Bros Discovery - Senior Game Programmer

Warner Bros Discovery

Knutsford, England, United Kingdom (Hybrid)
1 Month ago
Rockstar Games - Animation R&D Programmer: Retargeting

Rockstar Games

New York, United States (On-Site)
2 Months ago
Techland - General Manager - Art

Techland

Warsaw, Masovian Voivodeship, Poland (On-Site)
1 Month ago
Poncle1 - Senior Tech Artist

Poncle1

United Kingdom (Remote)
2 Months ago
Scanline VFX - Lead Compositor

Scanline VFX

Vancouver, British Columbia, Canada (Hybrid)
4 Months ago
Zoic studios - Senior VFX Coordinator

Zoic studios

Vancouver, British Columbia, Canada (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in San Francisco, California, United States

Pulse Point - Solutions Engineering Manager, AdTech/Programmatic

Pulse Point

Newark, New Jersey, United States (Hybrid)
1 Month ago
Epic Games - QA Specialist

Epic Games

Cary, North Carolina, United States (On-Site)
3 Months ago
Toku - Product Marketing Manager

Toku

United States (Remote)
6 Months ago
Zelis  - Senior Accountant

Zelis

St. Petersburg, Florida, United States (Hybrid)
1 Month ago
Kavalirio - Manufacturing Engineer Level I

Kavalirio

Los Angeles, California, United States (On-Site)
2 Months ago
Boomi  - Enterprise Account Manager

Boomi

United States (Remote)
1 Month ago
bytedance - Cloud Network Engineer

bytedance

San Jose, California, United States (On-Site)
3 Months ago
WPI - Campus Police Dispatcher

WPI

Worcester, Massachusetts, United States (On-Site)
2 Months ago
DraftKings - Senior Site Reliability Engineer

DraftKings

Boston, Massachusetts, United States (On-Site)
1 Month ago
Zeeco, Inc. - Regional Sales Manager

Zeeco, Inc.

Vineland, New Jersey, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Product Management Jobs

Playstation - Senior Mobile Product Manager

Playstation

San Diego, California, United States (Hybrid)
3 Weeks ago
Wolters Kluwer - Product Software Engineer

Wolters Kluwer

Pune, Maharashtra, India (Hybrid)
1 Month ago
ElevenLabs - Producer

ElevenLabs

India (Remote)
3 Months ago
Mercury - Senior Compliance Risk Manager - Product Compliance, Personal Banking

Mercury

San Francisco, California, United States (On-Site)
2 Months ago
Unity - Senior Product Analyst (AI Product)

Unity

Germany (Remote)
2 Weeks ago
Toppan MErril - Software Engineer - Production Support (Python, Angular)

Toppan MErril

Canada (Remote)
1 Year ago
PayPal - Manager, Product Growth SMB BNPL

PayPal

Chicago, Illinois, United States (Hybrid)
1 Month ago
Notion - AI Product Marketing Manager

Notion

San Francisco, California, United States (On-Site)
1 Month ago
Open Systems Technologies - Production Manager - Senior Level (Bread)

Open Systems Technologies

Boston, Massachusetts, United States (On-Site)
2 Weeks ago
Sprinkler - Senior Product Engineer

Sprinkler

Gurugram, Haryana, India (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

Glendale, California, United States (On-Site)

Glendale, California, United States (On-Site)

Mumbai, Maharashtra, India (On-Site)

Minato City, Tokyo, Japan (On-Site)

San Francisco, California, United States (Hybrid)

Los Angeles, California, United States (On-Site)

Lake Buena Vista, Florida, United States (On-Site)

Sydney, New South Wales, Australia (On-Site)

View All Jobs

Get notified when new jobs are added by The Walt Disney Company

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug