Sales & Marketing Executive Assistant

Job Title

Job Description

As the Sales & Marketing Executive Assistant, you will partner with Executive Leaders in North America and perform high level administrative responsibilities in an exceedingly fast-paced organization! Bring your energy and enthusiasm!

Your role:

• Responsible for calendar management, coordination of meeting activities (e.g. compiling and creating presentations, taking meeting minutes, recording action items, etc.), arranging travel, preparing and reconciling expenses, planning internal and external meetings (in-person and virtual)
• Create purchase orders and Statement of Works (SOWs), and monitoring related invoices by using various tools (e.g. Microsoft Office, Concur, etc.) 
• Manage the new hire onboarding process for field team members
• Provide input and assistance as needed for Regional and National Sales Meetings

You're the right fit if:

• You’ve acquired 5+ years of experience as an Executive Assistant at the Senior Executive Level required
• Your skills include preferably working in a large global company with the ability to understand different time zones, currencies, work practices, schedules, and cultural differences
• You have a bachelor’s degree in business administration, Science, or a related field preferred or equivalent work experience
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position. 
• You have the ability to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills)
• Advanced in Word, Excel, PowerPoint, and web tools, with willingness to learn new tools

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office role-based role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in Cambridge, MA is $35/hour to $56/hour.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.    

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered.  Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.  Details about our benefits can be found here. 

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case. 

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position.  For this position, you must reside in or within commuting distance to Cambridge, MA locations.

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This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.  Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.