Senior Facilities Manager

The role:

We are seeking a dedicated and experienced Senior Facilities Manager to oversee and manage the day-to-day maintenance operations of our food manufacturing facility.

The Sr Facilities Manager will ensure the safety, cleanliness, and functionality of the facility, supporting high-quality food production processes. The ideal candidate will have a strong background in facilities management, including expertise in Computerized Maintenance Management Systems (CMMS), parts inventory management, preventative and reactive maintenance strategies, as well as predictive maintenance techniques. This role requires collaboration with all departments, project management skills, and a focus on continuous improvement. This position will report to the Director of Facilities and the assigned Market Director.

Key Responsibilities:

○ Oversee the maintenance and repair of all facility systems, including HVAC, plumbing, electrical, lighting, and security systems.

○ Utilize a CMMS to schedule, track, and manage work orders, ensuring timely maintenance and issue resolution.

○ Ensure regular and proper servicing of machinery and equipment to prevent unplanned downtime.

○ Manage a robust preventative maintenance program to minimize equipment failures and maximize operational efficiency.

Preventative vs. Reactive Maintenance:

○ Develop and lead a preventative maintenance strategy to reduce reactive maintenance needs and prolong the life of equipment and facilities.

○ Coordinate with production teams to ensure that all critical systems and equipment undergo routine inspections and maintenance.

○ Address reactive maintenance requests promptly, ensuring minimal disruption to production schedules.

Health, Safety, and Compliance:

○ Ensure compliance with local, state, and federal regulations regarding building and cooking regulations.

○ Develop and implement safety protocols for maintenance teams..

Parts Inventory Management:

○ Oversee the management of parts inventory, ensuring adequate stock of essential spare parts and materials for efficient facility operations.

○ Track parts usage, reorder thresholds, and vendor relationships to maintain a streamlined parts inventory system.

○ Implement processes to minimize waste, reduce excess inventory, and ensure availability of critical components.

Resource Management:

○ Manage the facilities budget, ensuring cost-effective spending while maintaining high facility standards.

○ Oversee the procurement of supplies, materials, and equipment necessary for the facility’s operation.

Vendor & Contractor Management:

○ Manage relationships with external vendors and contractors for services such as Exhaust, fire suppression, grease trap, and equipment repair.

○ Negotiate contracts and ensure the delivery of services as agreed upon, monitoring vendor performance.

Project Management:

○ Lead and manage facility renovation projects, ensuring minimal disruption to production processes.

○ Oversee the planning, execution, and completion of projects, coordinating with internal and external stakeholders.

○ Maintain detailed project timelines, budget reports, and risk management strategies to ensure successful project outcomes.

Cross-Functional Collaboration:

○ Work closely with all departments (Culinary, Quality Control, Fulfillment, HR, etc.) to ensure seamless integration of facility operations with manufacturing and production processes.

○ Provide facilities expertise during new product rollouts, equipment installations, and facility design or upgrades.

Requirements:

• Minimum of 5 years of experience in facilities management, with 2 years in a manufacturing or industrial environment.
• Strong experience in using CMMS software to manage maintenance activities and parts inventory.
• Strong understanding of food safety standards (e.g., HACCP, GMP)
• Proven ability to manage and prioritize multiple tasks in a fast-paced environment.
• Excellent project management skills, including the ability to lead cross-functional teams.
• Strong leadership and team management abilities.
• Proficiency in Microsoft Office Suite and facilities management software.
• Ability to work independently and as part of a cross-functional team.
• Ability to lift and carry up to 50 pounds.
• Ability to work in varying temperatures and conditions typical of a manufacturing environment.