Sr AP/AR Specialist II

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Core Job Summary

Position Summary:

Specializes in the Accounts Payable activities including the reviewing and verifying of invoices to ensure accuracy. Responsibilities include entering invoices into financial systems, scheduling payments to suppliers and creditors, and preparing reports according to established policies as required. The focus also specializes in the Accounts Receivable activities such as updating and summarizing receivables. Responsibilities include invoice creation and shipping verification, and may assist with smaller or less complex business units or customer accounts.

Changes to individual responsibilities may occur due to business needs and other related duties may be assigned.

Scope of Responsibilities:

• Considered a skilled specialist.
• Completes tasks in resourceful and effective ways.
• Works on assignments requiring considerable judgment and initiative.
• Understands implications of work and makes recommendations for solutions.
• Determines methods and procedures when given new assignments.
• May be an informal team leader.

Experience/Education:

• Typically requires a minimum of 4 - 6 years of related experience.

Core Job Summary

This position requires an adept professional to be part of the accounts payable team in support of Illumina, Inc’s Global Accounting Shared Services.

Key Duties and Responsibilities:

• Validate and process worldwide invoices and payment requests in the accounting system with appropriate account coding and approvals
• 3-way and 2-way invoice match to PO experience required
• Must be able to manage monthly invoice volume of 1000+
• Conduct analytical review of purchase order to invoice to determine cause and fix
• Collaborate with purchasing team to resolve invoice to PO discrepancies
• Goods Receipts/Invoice Receipts reconciliation experience
• Global VAT and sales & use tax knowledge
• Provide excellent customer service to outside suppliers and internal business partners
• Ensure timely and accurate processing of all accounts payable invoices
• Comply with all internal controls to ensure accurate financial records, particularly in relation to Corporate Signature Authority Matrix, SOX narratives, Sunshine Act, and Global Purchasing Policy
• Embody Illumina, Inc. values in dealing with both external and internal customers
• Provide financial information if requested (example: check numbers, invoice copies, etc)
• Other duties as assigned by Management
• Research and resolve supplier disputes and issues
• Adhere to contractual payment terms to ensure smooth operation of the business while maximizing early payment discounts
• Payment Reconciliation to include solving for failed payments
• P-Card Management and Reconciliation knowledge

Knowledge, Skills and Abilities:

3+ Years of experience

• Strong communication (oral and written), analytical, and problem-solving skills
• Working knowledge of accounting principles - accrual experience helpful
• Accounts payable experience with heavy volume
• Proficiency in Excel, and other similar desk top applications
• Strong customer-service skills; ability to work in a team environment
• Effective organizational and time management skills
• Self-motivated; high bias for action
• SAP/Vendor Invoice Management (or local system) experience preferred
• Ability to maintain strict confidentiality

Preferred educational background:

• Bachelor`s degree – some accounting courses preferred

Preferred experiential background:

• Knowledge and skills typically acquired through previous positions in fast-paced corporate environments which involve responsibility for similar work

Illumina is an Equal Opportunity Employer

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.