Ad Ops Manager

Impact Theory is a mission-driven modern media company creating positive change through entertaining and empowering content, including video games, webcomics, film & TV, YouTube, and podcasts. The Ad Ops Manager will lead the end-to-end execution and optimization of advertising campaigns across these platforms, owning trafficking systems, QA, compliance, and cross-team coordination. This role ensures campaigns launch on time, deliver in full, and meet brand and agency expectations, requiring 3-6 years of experience in advertising operations or digital media.

Must Have

• Lead and optimize podcast and YouTube ad campaigns trafficking workflow.
• Oversee ad copywriting, creative asset intake, and approvals.
• Establish QA standards for ad placement, timing, tracking, and platform compliance.
• Own campaign setup, delivery, and troubleshooting across systems like Megaphone and Flightpath.
• Ensure all scripts, integrations, and paid placements meet FTC and advertiser guidelines.
• Develop and maintain operational frameworks, checklists, and process documentation.
• Oversee reporting systems and internal dashboards for pacing and performance.
• Produce weekly and end-of-campaign reporting with insights and recommendations.
• Monitor delivery pacing and resolve discrepancies proactively.
• Lead monthly billing reconciliation, delivery verification, and advertiser documentation.
• Oversee the health and accuracy of podcast and YouTube content, including metadata.
• Maintain episode databases and ensure alignment with release schedules and ad commitments.
• Act as the primary escalation point for ad operations issues.
• Drive alignment between departments on processes, delivery requirements, and compliance.
• Train internal teams on trafficking standards, SOPs, and advertiser requirements.
• 3-6 years of experience in advertising operations, podcasting, or digital media.
• Proven experience managing complex campaigns across multiple platforms.
• Familiarity with ad platforms such as Megaphone and Flightpath.
• Strong organizational and analytical skills to build and optimize workflows.
• Excellent communication skills for collaborating with internal and external partners.
• High attention to detail with mastery of compliance and quality control.
• Must be based in Los Angeles, CA and able to work full-time, in-office.

Perks & Benefits

• Medical/Dental/Vision Insurance Plans
• Life Insurance
• 401k
• Flexible, “Unlimited” PTO Policy
• 1-year subscription to Audible
• Full employee access to Impact Theory University
• 2 Complimentary Books (Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio)

About Impact Theory

Impact Theory is a mission-driven modern media company designed to create positive change in people’s lives through the creation of entertaining and empowering content. Designed as an integrated studio, Impact Theory develops and produces video games, webcomics, film & TV, as well as world-class YouTube and podcast content that has garnered half a billion views on YouTube alone. Regardless of type, Impact Theory’s content underscores the company's mission to ensure the global spread of a growth mindset through ideas and entertainment.

Overview

The Ad Ops Manager leads the end-to-end execution and optimization of advertising campaigns across podcasts, YouTube, and digital platforms. This role owns trafficking systems, delivery standards, QA processes, compliance, and cross-team coordination. The manager partners closely with Partnerships, Production, and Finance to ensure campaigns launch on time, deliver in full, and meet brand and agency expectations. Candidates should bring 4–6 years of experience in advertising operations or digital media and be ready to own workflow design, platform oversight, and continuous improvement.

Key Responsibilities

• Ad Campaign Management

• Lead and optimize the trafficking workflow for all podcast and YouTube ad campaigns.
• Oversee ad copywriting needs, talking points, creative asset intake, and approvals across internal teams and external partners.
• Establish QA standards for ad placement, timing, tracking, and platform compliance.
• Own campaign setup, delivery, and troubleshooting across systems such as Megaphone and Flightpath.
• Ensure all scripts, integrations, and paid placements meet FTC, platform, and advertiser guidelines.

• Operations & Reporting

• Develop and maintain operational frameworks, delivery checklists, and process documentation.
• Oversee reporting systems, Monday boards, and internal dashboards used to track pacing, delivery, and performance.
• Produce weekly and end-of-campaign reporting that includes insights, risks, and recommendations.
• Monitor delivery pacing and resolve discrepancies through proactive adjustments with Production and Partnerships.
• Lead monthly billing reconciliation, delivery verification, and advertiser documentation.

• Content & Platform Support

• Oversee the health and accuracy of podcast and YouTube content, including show notes, sponsor links, metadata, and descriptions.
• Maintain episode databases and ensure alignment with release schedules and ad commitments.
• Partner with Production to adjust publishing schedules, ad load, and placements to meet campaign objectives.

• Cross-Functional Leadership

• Act as the primary escalation point for internal teams, agencies, and brand partners on ad operations issues.
• Drive alignment between departments on processes, delivery requirements, and compliance.
• Train internal teams on trafficking standards, delivery SOPs, and advertiser requirements.

Qualifications

• 3-6 years of experience in advertising operations, podcasting, digital media, or related fields.
• Proven experience managing complex campaigns across multiple platforms.
• Familiarity with ad platforms such as Megaphone and Flightpath, or ability to quickly adapt to similar systems.
• Strong organizational and analytical skills, with the ability to build and optimize operational workflows.
• Excellent communication skills for collaborating with internal teams, external agencies, and brand partners.
• High attention to detail with mastery of compliance and quality control.
• Must be based in Los Angeles, CA and able to work full-time, in-office.

Benefits

• Medical/Dental/Vision Insurance Plans
• Life Insurance
• 401k
• Flexible, “Unlimited” PTO Policy
• 1-year subscription to Audible
• Full employee access to Impact Theory University
• 2 Complimentary Books (Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio)

Compensation range for this role is salaried at $90,000 to $115,000 per year.

EQUAL EMPLOYMENT OPPORTUNITY & FAIR CHANCE HIRING

Impact Theory is an Equal Opportunity employer. We celebrate and embrace diversity, and believe the strongest teams are from a broad tapestry of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristics protected by applicable federal, state, or local law. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

California Compliance Notice

As required by California law, Impact Theory provides reasonable accommodations for qualified individuals with disabilities.

Note: This job description is intended to outline the general nature and level of work performed in this role. Responsibilities, duties, and activities may evolve over time at the company’s discretion.