Administrative Assistant
Job Summary
Job Description
TemperaturePro, a leading HVAC services provider, seeks an efficient and meticulous Administrative Assistant. This role is crucial for maintaining smooth office operations and supporting employees and technicians. The ideal candidate will be well-organized, affable, and capable of managing multiple tasks in a fast-paced environment, ensuring exceptional customer service and expert solutions.
Must have:
- Oversee day-to-day office tasks, including phone calls and emails.
- Plan and organize meetings, service calls, and appointments.
- Keep track of client information, bills, and service records.
- Help with billing procedures, data entry, and report preparation.
- Encourage dispatch and facilitate correspondence between field technicians and office personnel.
- Serve as a professional point of contact for clients and deliver outstanding customer service.
- Prior work experience as an administrative assistant or in a related position.
- Familiarity with scheduling software and the Microsoft Office Suite.
- Strong communication, multitasking, and organizing abilities.
- Professionalism and meticulousness.
Good to have:
- Experience ideally in the service or HVAC sectors.
- Further training in customer service.
- Further training in administration.
4 skills required
Job Details
About the job Administrative Assistant
TemperaturePro is a leading provider of residential and commercial HVAC services, committed to delivering exceptional customer service and expert solutions. We pride ourselves on our professionalism, integrity, and dedication to quality in every project.
TemperaturePro is looking to add an administrative assistant to our team who is efficient and meticulous. This position is critical to maintaining efficient office operations and giving our employees and technicians the support they need. The ideal applicant will be well-organized, affable, and capable of handling several projects in a hectic setting.
Principal Duties:
- Oversee day-to-day office tasks, such as taking phone calls and replying to emails.
- Plan and organize meetings, service calls, and appointments.
- Keep track of client information, bills, and service records.
- Help with billing procedures, data entry, and report preparation
- Encourage dispatch and facilitate correspondence between field technicians and office personnel.
- Serve as a professional point of contact for clients and deliver outstanding customer service.
Requirements
- Prior work experience as an administrative assistant or in a related position, ideally in the service or HVAC sectors
- familiarity with scheduling software and the Microsoft Office Suite
- Strong communication, multitasking, and organizing abilities
- Professionalism and meticulousness
- High school graduation or its equivalent is preferred, as is further training in customer service or administration.
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