Administrative Assistant
Job Summary
Job Description
The Administrative Assistant will provide administrative and clerical support to the World Relief Durham Immigration Legal Services Center. Responsibilities include facilitating client intake, responding to inquiries, providing reception, facilitating client communication, preparing invoices, scheduling appointments, preparing immigration application forms, translating documents from Spanish to English and vice versa, organizing case files, inputting case-related information, assisting with projects, improving administrative systems, and preparing promotional materials. This position requires a mature Christian faith and a commitment to World Relief's mission. This position is reliant upon funding and may be subject to modification or termination based on resource availability.
Must have:
- Mature Christian faith
- Committed to World Relief's mission
- Bilingual: Spanish and English fluency
- Proficient with Microsoft Office
Good to have:
- 1+ year of administrative experience
- Ability to speak other languages
- Experience with immigration law
- Associate or bachelor’s degree
- Experience with Law Logix database
4 skills required
Job Details
Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?
If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.
At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.
If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.
ORGANIZATION SUMMARY
World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish.
Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy.
This position is reliant upon funding and may be subject to modification or termination based on resource availability.
POSITION SUMMARY:
The Administrative Assistant provides administrative and clerical support to all the functions of the World Relief Durham Immigration Legal Services Center (“WRD - ILSC”). WRD is a field office of World Relief and provides immigration-related legal services to residents of North Carolina, with special focus on those living in the Triangle area and its surrounding counties. WRD-ILC is a Department of Justice (DOJ) recognized legal service provider, and it offers direct representation and legal advice to primarily low-income immigrants regardless of their ethnicity, nationality, gender, race, religion, age, sexual orientation, or gender expression.
ROLE & RESPONSIBILITIES:
- Facilitate in-person, telephone, or video intake of new clients, respond to telephone and email inquiries for services
- Provide reception to immigrants and other visitors to the office
- Facilitate client communication regarding case updates, requests for new services, and referrals to other programs/legal counsel or agencies
- Open, distribute and process incoming mail and prepare outgoing mailings
- Prepare invoices and/or collect payments for WRD-ILS service fees and service agreements for legal consultations and processes
- Schedule in person and Zoom video appointments between clients and legal practitioner
- Help in preparing immigration application forms and related case materials in consultation with accredited staff
- Translate documents from Spanish to English and English to Spanish
- Assist staff members in organizing case files, including scanning files to computer database
- Input case-related information into the computer database
- Assist staff members in proposed or assigned projects
- Assist with improvement of internal administrative systems
- Prepare and distribute promotional materials
- Other duties as assigned by supervisor
JOB REQUIREMENTS:
- Mature and personal Christian faith
- Committed to the mission, vision, and values of World Relief
- Desire to serve and empower the Church to impact vulnerable communities
- Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
- High school diploma or GED
- Bilingual: Spanish and English fluency in spoken and written Spanish, including the ability to professionally translate documents from Spanish to English and English to Spanish
- Proficient with Microsoft office, including Word, Outlook, and Excel
PREFERRED QUALIFICATIONS:
- 1+ year of work experience in an administrative position
- Ability to speak other languages besides English and Spanish
- Experience with immigration law in any setting
- Associate or bachelor’s degree
- Experience with Law Logix case management database
World Relief offers a competitive benefits package and employee discount program for full-time and part-time employees.
World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.
***
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
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