Administrative Assistant IV, Government Affairs
Job Description
- Experience in a corporate or regulated industry.
- General interest/knowledge of politics.
- Familiarity with financial or compliance documentation.
- Bachelor's degree or equivalent work experience.
- 7-10 years of experience in an administrative role supporting senior executives.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office Suite.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with integrity.
- Ability to work independently and manage projects.
- Ability to professionally interact with VIPs.
We seek a highly organized and proactive Administrative Assistant to provide top-tier support to the EVP, Global Public Policy & External Affairs. This position will also provide administrative, project management and event support for the Government Affairs Department as directed by the EVP, Global Public Policy & External Affairs.
The ideal candidate will have a proven record of managing complex schedules, handling sensitive information with discretion, and providing seamless administrative support in a fast-paced corporate environment.
Key Responsibilities:
- Manage the EVP’s calendar, meetings, and appointments, ensuring optimal time management and prioritization.
- Coordinate and process department invoices, payments, compliance forms, and internal reports.
- Plan and execute all aspects of EVP’s travel, including flight and hotel bookings, itinerary coordination, cost analysis, and expense processing.
- Monitor and manage deadlines and deliverables to support regulatory and operational compliance.
- Maintain and manage spreadsheets tracking legislation progress for states, Congress, foreign countries, and global laws as requested by EVP.
- Liaise between the EVP and internal/external stakeholders with professionalism and efficiency.
- Provide administrative support for two VPs located in Culver City, CA consisting of scheduling and assisting with expense reports, compliance forms and special projects as needed.
- Set up tours for visiting delegations of international, federal, state and local officials.
- Support screenings and other community outreach events that occur in both Washington, DC and Culver City, CA.
Qualifications:
- 7-10 years of experience in an administrative role supporting senior executives.
- Strong organizational and multitasking skills with a sharp attention to detail.
- Proficiency in Microsoft Office Suite and common business productivity tools (e.g., expense management software, calendar systems).
- Excellent verbal and written communication skills.
- Ability to handle confidential information with integrity and discretion.
- Ability to work independently and manage projects as assigned.
- Ability to professionally interact with external/internal VIPs.
Preferred Qualifications:
- Experience working in a corporate or regulated industry environment.
- General interest/knowledge of politics and the political system.
- Familiarity with financial or compliance documentation and processes, specifically Graphite invoice system.
- Bachelor's degree or equivalent work experience.
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.
To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.
