Archive Assistant

2 Days ago • All levels

Job Summary

Job Description

Responsible for researching and checking documents requested or sent to the company. Process documentation, sanitize, organize in alphabetical or numerical order, register incoming and outgoing boxes according to established company procedures. Provide customer service by phone in some departments.
Must have:
  • High School Complete
  • Control the entry and exit of searches
  • Register and search document data in systems
  • Check and search physical, image or copy documents
  • Forward requested documents to the routing area
  • Locate document boxes
  • Fill out daily activity reports
  • Update spreadsheets and insert data into systems
  • Concentrated attention
  • Agility
  • Proactivity
  • Work organization
  • Teamwork
Good to have:
  • Office Package
  • Document organization
  • Customer service

Job Details

JOB SUMMARY

Responsible for researching and checking documents requested or sent to the company. Process documentation, sanitize, organize in alphabetical or numerical order, register incoming and outgoing boxes according to established company procedures. Provide customer service by phone in some departments.

MAIN RESPONSIBILITIES

1. Control the entry and exit of searches through requests received by email from clients, internal system or client system;

2. Register and search document data in a specific system or spreadsheets sent by the client, when incomplete, according to manager's guidance;

3. Check and search physical, image or copy documents from clients, according to received requests;

4. Forward documents requested by clients to the routing area, so that they are delivered to the requested location, as well as the return of documents received with discrepancies identified in the system;

5. Search and locate document boxes, following instructions or address indications (corridors, shelves, levels, etc.) established by current procedures or instructions given by the superior. After research work, return these volumes to the initial location;

6. Fill out daily activity reports (OPLOG form), according to IMB models and procedures, for evaluation and control of individual and department production;

7. When there are no direct duties, may assist other departments and perform related tasks according to the immediate manager's request.

8. Update necessary control spreadsheets, as determined by the client or manager, as well as inserting data into the internal system or the specific client's system;

Exclusive activity of the GAA (Active Archive Guard), Archive Organization (O.A), Research and Exclusive Site (as per contract) sectors:

9. Serve clients by phone for their document requests and provide support whenever requested for their web queries;

10. Receive and check physical documents received by mail from clients and register them in the system with confirmation of receipt.

Exclusive activity of the Archive Organization (O.A) sector:

11. Provide external service to clients or other Company Units, performing tasks of checking, preparing, organizing documents to be sent for storage, whenever necessary.

REQUIRED EDUCATION

High School Complete.

DESIRABLE TECHNICAL KNOWLEDGE

Office Package, document organization, customer service.

REQUIRED COMPETENCIES

Concentrated attention, agility, proactivity, work organization and teamwork.

Similar Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Similar Skill Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Jobs in Jandira, State of São Paulo, Brazil

Epic Games - General Ledger Accountant

Epic Games

Porto Alegre, State Of Rio Grande Do Sul, Brazil (On-Site)
6 Months ago
Google - Software Engineering Manager, Black Community Inclusion

Google

Belo Horizonte, State Of Minas Gerais, Brazil (On-Site)
9 Months ago
Epic Games - Character Art Director

Epic Games

Porto Alegre, State Of Rio Grande Do Sul, Brazil (On-Site)
4 Months ago
Epic Games - Producer

Epic Games

Porto Alegre, State Of Rio Grande Do Sul, Brazil (On-Site)
4 Months ago
Google - Search Solutions Expert, gTech Ads Solutions

Google

São Paulo, State Of São Paulo, Brazil (On-Site)
4 Months ago
Salesforce - Business Development Representative

Salesforce

São Paulo, State Of São Paulo, Brazil (On-Site)
7 Months ago
Capco - Customs Broker

Capco

Macaé, State Of Rio De Janeiro, Brazil (Hybrid)
3 Months ago
Capco - Risk and Compliance Analyst

Capco

Rio De Janeiro, State Of Rio De Janeiro, Brazil (Hybrid)
3 Months ago
Google - Tech Lead, Software Engineering, People with Disabilities

Google

São Paulo, State Of São Paulo, Brazil (On-Site)
9 Months ago
Google - Software Engineer (For Women in Tech Candidates)

Google

State Of Minas Gerais, Brazil (On-Site)
8 Months ago

Get notifed when new similar jobs are uploaded

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics.

Moonachie, New Jersey, United States (On-Site)

Bogotá, Bogota, Colombia (Hybrid)

Cachoeirinha, State Of Rio Grande Do Sul, Brazil (On-Site)

New Territories, Hong Kong (On-Site)

Callao, Callao Region, Peru (On-Site)

Bogotá, Bogota, Colombia (On-Site)

Mexico City, Mexico (On-Site)

São Paulo, Brazil (On-Site)

Ambridge, Pennsylvania, United States (On-Site)

Jalisco, Mexico (On-Site)

View All Jobs

Get notified when new jobs are added by Iron Mountain

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug