Director, Event Bid Procurement – FIFA World Cup 26™

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

 The Role and What You’ll Do:

• Ensure all points of Procurement Process are rigorously followed

• Build Scope of Work (SOW) documents for various event production disciplines for Request for Bid (RFP) process

• Seek quotes and RFPs for goods and services via the approved Procurement Process for FWC26

• Become proficient in Smartsheet processes including bidding database, tracking milestones and deliverables, and timelines

• Create, support and mentor in all areas of vendor documentation development – bidding, contracting, service and master agreements

• Analyze RFP responses for budget, service and viability to make recommendations to OL Finance Team and FIFA, in accordance with approved Delivery Budget Line Items

• Receive, Track and Review Vendor Certificates of Insurance (COI’s) for compliance to be reviewed as needed by OL Legal Team

• Issue Vendor Service Agreements, Letters of Authorization

• Support services and vendors for the FWC26 OL Delivery Team, including but not limited to; Waste Management, Power, Internet & Technology, Audio / Visual, Food & Beverage, Public transport operators, Signage, Security & First Aid contractors, Grounds Maintenance contractors, and Service with equipment suppliers. 

• Maintain terms of vendor agreements, with special attention to Change Order policy, providing a checks and balance system from bidding to delivery to post-assessment

•  Ensure all applicable FWC26 KPI’s are understood by all applicable vendors, including any monetary penalties

• Line management of junior team members as team grows 

• Directly responsible to troubleshoot, anticipate and act proactively on procurement related matters

• Oversee project milestones and deadlines

• Forecast, qualify and vendor spends

• Manage project team and move work forward daily within team environment

• Work with OL Delivery Infrastructure & Overlay teams on vendor relation management and development

• Oversee research and development of new potential vendors for key areas, as needed

• Proactively research new and innovative products for key areas

• Facilitate and lead project meetings with key staff and vendors

• Responsible for training, coaching and evaluating staff

• Work jointly with Vice President to establish, implement and enforce company polices, rules and regulations Maintain and manage key relationships 

You Have These: 

• Bachelor's degree in business administration, event management, hospitality, or a related field; advanced degree preferred. 

• Experience with multi-discipline procurement and bidding, focused in the event production, construction or related field

• Highly organized and process-oriented

• Ability to multi-task and remain calm in high-pressure situations

• Strong communication, interpersonal, negotiation and conflict resolution skills

• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These: 

• Prior experience with events (in particular, large-scale events) a plus

• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary 

Travel:

• A willingness to travel frequently (up to 50%) and work flexible hours 

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Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.