Engineering Coordinator

The Engineering Coordinator supports the Engineering Department by managing administrative operations, project documentation, and communication. Key responsibilities include tracking licenses and contracts, verifying deliveries, maintaining records, handling correspondence, and providing project support. The role also involves understanding basic engineering terminology and assisting with procurement and vendor coordination.

Must Have

• Coordinate and manage administrative tasks within the Engineering Department
• Track and manage building licenses and engineering contracts
• Receive and verify basic delivery items and materials
• Maintain accurate office records, databases, and engineering documentation
• Handle incoming and outgoing correspondence to ensure timely communication
• Provide administrative support for ongoing projects and routine operations
• Understand and manage basic engineering parts, tools, and technical terminology
• Support communication between engineers, project managers, and other departments
• Prepare reports and assist in procurement and vendor coordination
• Minimum 3 years of experience in a similar administrative or coordinator role
• Strong organizational skills with attention to detail
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience in managing multiple coordination responsibilities across various programs
• Strong interpersonal skills and ability to build partnerships within and outside the department
• Self-motivated, responsible, and capable of working independently or in a team

Good to Have

• Background in hotel engineering, building facilities, or construction maintenance
• ITE/Nitec Certificate in Building Facilities Maintenance or related field

The Engineering Coordinator plays a key role in supporting the Engineering Department by ensuring smooth administrative operations. This role involves managing project documentation, facilitating communication, and providing essential support to engineers and project managers.

Key Responsibilities:

• Coordinate and manage administrative tasks within the Engineering Department
• Track and manage building licenses and engineering contracts
• Receive and verify basic delivery items and materials
• Maintain accurate office records, databases, and engineering documentation
• Handle incoming and outgoing correspondence to ensure timely communication
• Provide administrative support for ongoing projects and routine operations
• Understand and manage basic engineering parts, tools, and technical terminology
• Support communication between engineers, project managers, and other departments
• Prepare reports and assist in procurement and vendor coordination

Qualifications

• Minimum 3 years of experience in a similar administrative or coordinator role
• Preferably with a background in hotel engineering, building facilities, or construction maintenance
• ITE/Nitec Certificate in Building Facilities Maintenance or related field
• Strong organizational skills with attention to detail
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience in managing multiple coordination responsibilities across various programs
• Strong interpersonal skills and ability to build partnerships within and outside the department
• Self-motivated, responsible, and capable of working independently or in a team