Executive Assistant to the CEO (Maternity Leave Coverage)

Seneca is seeking an Executive Assistant to the CEO for a temporary maternity leave coverage role from January to April 2026. This in-person position in Sausalito, CA, requires high-level support, focusing on complex calendar and meeting management, daily administrative tasks, and light office operations. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment, contributing to Seneca's mission of eliminating wildfire threats with AI-powered autonomous drone systems.

Must Have

• Own and manage the CEO’s calendar, including heavy scheduling, prioritization, and coordination of internal and external meetings across multiple time zones.
• Anticipate scheduling conflicts and proactively resolve them while protecting focus time and critical priorities for the CEO.
• Coordinate meeting logistics, conference rooms, and technology setup, and ensure timely follow-up on action items.
• Coordinate the CEO’s travel, including flights, ground transportation, and hotel accommodations.
• Handle day-to-day office needs such as ordering snacks, beverages, and office supplies, and maintaining an organized, well-stocked workspace.
• Serve as a professional, friendly point of contact for internal team members and external partners on behalf of the CEO.
• 3+ years of experience as an Executive Assistant or similar role supporting senior leaders, ideally including calendar-heavy environments.
• Exceptional organizational skills, attention to detail, and judgment in managing priorities and sensitive information.
• Comfort working fully onsite in Sausalito, CA.
• Strong written and verbal communication skills and a service-oriented mindset.

The Job:

The Executive Assistant will provide high-level support to the CEO, with a primary focus on complex calendar and meeting management, day-to-day administrative support, and light office operations. This role is fully in-person at our Sausalito, CA office and is ideal for someone who is highly organized, proactive, and enjoys being at the center of a fast-moving environment.​ This is a temporary position for maternity leave coverage and is expected to be from January, 2026 to April, 2026.

What You'll Do:

• Own and manage the CEO’s calendar, including heavy scheduling, prioritization, and coordination of internal and external meetings across multiple time zones.​
• Anticipate scheduling conflicts and proactively resolve them while protecting focus time and critical priorities for the CEO.​
• Coordinate meeting logistics, conference rooms, and technology setup, and ensure timely follow-up on action items.​
• Coordinate the CEO’s travel, including flights, ground transportation, and hotel accommodations.
• Handle day-to-day office needs such as ordering snacks, beverages, and office supplies, and maintaining an organized, well-stocked workspace.​
• Serve as a professional, friendly point of contact for internal team members and external partners on behalf of the CEO.

What You Bring:

• 3+ years of experience as an Executive Assistant or similar role supporting senior leaders, ideally including calendar-heavy environments.​
• Exceptional organizational skills, attention to detail, and judgment in managing priorities and sensitive information.​
• Comfort working fully onsite in Sausalito, CA; this is not a remote or hybrid role.​
• Strong written and verbal communication skills and a service-oriented mindset.

About Us

Seneca is eliminating the $1 trillion threat of wildfire across 500 million acres with AI-powered autonomous drone systems. Imagine a world where firefighters can respond to a blaze in under 6 minutes using autonomous suppression technology. That's the world Seneca is building. We’re combining the deep expertise of seasoned fire professionals with the innovation of billion-dollar technology builders to create advanced systems that save lives, property, and natural resources.

This is more than a job—it's a mission to transform safety across 500 million acres. Whatever your background, if you’re a builder, an innovator, or a problem-solver, you belong here.

Don’t meet every single requirement? If you're excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply — you may still be the right fit for our team.