Recruitment + People Operations Specialist

Seneca is seeking a highly motivated and detail-oriented Recruitment + People Operations Specialist to design, execute, and scale recruiting and people operations programs. This role involves coordinating end-to-end recruiting, supporting hiring managers, onboarding new team members, and ensuring compliant, efficient, and scalable people processes. It's a hands-on, generalist position at the intersection of Recruiting, HR, Operations, and Compliance, offering meaningful ownership in attracting, hiring, onboarding, and supporting talent.

Must Have

• Manage and coordinate full-cycle recruiting
• Partner closely with hiring managers
• Ensure a thoughtful, inclusive, and high-quality candidate experience
• Own and continuously improve the onboarding process
• Coordinate new hire logistics, documentation, systems access, and orientation
• Support key employee lifecycle moments
• Help build, document, and scale core People Ops processes, policies, and programs
• Maintain accurate employee records and ensure data integrity across HR systems
• Assist with employment-related compliance tasks
• Support compliance with applicable labor laws, regulations, and internal policies
• Partner with external vendors (e.g., payroll, benefits, legal)
• Help foster a positive and high-performing culture
• Serve as a trusted point of contact for employee questions
• Support internal communications related to people programs, benefits, IT, compliance and company updates
• 3-5 years of experience in recruiting, people operations, HR, or a related role
• Hands-on experience coordinating hiring processes and working directly with hiring managers
• Strong understanding of core HR operations, best practices, and basic employment compliance
• Generalist mindset and willingness to research and dive into any operational domain
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Comfort operating in ambiguity and building processes where none previously existed
• High level of ownership, reliability, and discretion when handling sensitive information

Good to Have

• Experience scaling recruiting, HR, or operations in an early-stage or high-growth startup
• Exposure to multi-state, international, or more complex hiring and compliance
• Experience improving or implementing HR, Legal/Compliance, or related Operations systems and tools
• Familiarity with HRIS, ATS, and people tools (e.g., Rippling, Ashby, Ramp, or similar)
• Familiarity with project management tools (e.g. Asana, Jira, or similar)

Perks & Benefits

• Competitive Salary
• Equity Compensation
• Comprehensive Health Coverage (Medical, dental, and vision plans)
• Health Savings Account (HSA)
• Unlimited PTO
• Paid company holidays

The Job:

We are seeking a highly motivated and detail-oriented Recruitment + People Operations Specialist to join our growing team. In this role, you will help design, execute, and scale our recruiting and people operations programs as we continue to grow. You will be responsible for coordinating end-to-end recruiting efforts, supporting hiring managers, onboarding new team members, and ensuring our people processes are compliant, efficient, and scalable.

This is a hands-on, generalist role that sits at the intersection of Recruiting, HR, Operations, and Compliance. As a key partner to leadership and an early builder of our People function, you will have meaningful ownership and the opportunity to uplevel how we attract, hire, onboard, and support talent across the company.

What You’ll Do:

Recruiting & Hiring Coordination:

• Manage and coordinate full-cycle recruiting for a variety of roles, including job postings, candidate sourcing, interview scheduling, and candidate communications.
• Partner closely with hiring managers to define role requirements, interview plans, and hiring timelines.
• Ensure a thoughtful, inclusive, and high-quality candidate experience from first touch through offer acceptance.

Onboarding & Employee Lifecycle Support:

• Own and continuously improve the onboarding process to ensure new hires are set up for success from day one.
• Coordinate new hire logistics, documentation, systems access, and orientation.
• Support key employee lifecycle moments such as role changes, promotions, and offboarding.

People Operations & Process Building:

• Help build, document, and scale core People Ops processes, policies, and programs as the company grows.
• Maintain accurate employee records and ensure data integrity across HR systems.
• Identify opportunities to improve efficiency, clarity, and employee experience through better tools and workflows.

Legal, Compliance & HR Administration:

• Assist with employment-related compliance tasks, including offer letters, employment agreements, and required documentation.
• Support compliance with applicable labor laws, regulations, and internal policies (e.g., I-9s, benefits administration support, contractor compliance).
• Partner with external vendors (e.g., payroll, benefits, legal) as needed.

Culture & Employee Experience:

• Help foster a positive and high-performing culture by supporting people programs and internal initiatives.
• Serve as a trusted point of contact for employee questions related to HR and Operations processes and policies.
• Support internal communications related to people programs, benefits, IT, compliance and company updates.

What You Bring:

• 3–5 years of experience in recruiting, people operations, HR, or a related role, ideally within a startup or fast-growing company.
• Hands-on experience coordinating hiring processes and working directly with hiring managers.
• Strong understanding of core HR operations, best practices, and basic employment compliance.
• Generalist mindset and willingness to research and dive into any operational domain.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills, with a high degree of professionalism and empathy.
• Comfort operating in ambiguity and building processes where none previously existed.
• High level of ownership, reliability, and discretion when handling sensitive information.
• Familiarity with HRIS, ATS, and people tools (e.g., Rippling, Ashby, Ramp, or similar), as well as project management tools (e.g. Asana, Jira, or similar) is a plus.

Bonus Points For:

• Experience scaling recruiting, HR, or operations in an early-stage or high-growth startup.
• Exposure to multi-state, international, or more complex hiring and compliance.
• Experience improving or implementing HR, Legal/Compliance, or related Operations systems and tools.

What We Offer:

• Competitive Salary – Reflective of your skills and experience
• Equity Compensation – Be a part-owner in the company’s future
• Comprehensive Health Coverage – Medical, dental, and vision plans
• Health Savings Account (HSA) – Optional pre-tax savings for medical expenses
• Unlimited PTO – Flexible time off to recharge, plus paid company holidays

About Us

Seneca is eliminating the $1 trillion threat of wildfire across 500 million acres with AI-powered autonomous drone systems. Imagine a world where firefighters can respond to a blaze in under 6 minutes using autonomous suppression technology. That's the world Seneca is building. We’re combining the deep expertise of seasoned fire professionals with the innovation of billion-dollar technology builders to create advanced systems that save lives, property, and natural resources.

This is more than a job—it's a mission to transform safety across 500 million acres. Whatever your background, if you’re a builder, an innovator, or a problem-solver, you belong here.

Don’t meet every single requirement? If you're excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply — you may still be the right fit for our team.