Staffing Coordinator - 6 month fixed term contract (we have office locations in Cambridge, Leeds & London)

As a Staffing Coordinator, you will ensure accurate, timely, and effective administration and management of all staffing data, systems, and workflows. Working closely with the Head of Staffing, you will align resources with organizational needs, support leaders in identifying strategic staffing requirements, and deploy people effectively. You will maintain a reliable single source of truth, coordinate role creation and updates, and provide high-quality data insights for decision-making, underpinning smooth staff deployment, strong governance, and continuous improvement across resourcing processes.

Must Have

• Manage day-to-day staffing activities and Position IDs.
• Maintain staffing systems and data quality.
• Track contractor end dates, extensions, and approvals.
• Support resource-related communications and internal transfers.
• Produce regular MI reports for leadership and workforce planning.
• Build and maintain spreadsheets for workforce trends.
• Drive strategic staffing initiatives with Head of Staffing.
• Maintain audit trails for resourcing decisions.
• Review JIRA procurement tickets for resourcing requests.
• Manage access requests for third-party contractors.
• Support workforce planning activities.
• Carry out ad-hoc requests from the Head of Staffing.
• Participate in projects for continuous improvement in People space.
• Embody Genomics England Behaviours.

Perks & Benefits

• 30 days’ holiday plus bank holidays
• Additional leave for long service
• Option for up to 30 days of remote working abroad annually
• Blended working arrangements
• Flexible working
• Enhanced maternity, paternity and shared parental leave benefits
• Defined contribution pension (Genomics England double-matches up to 10%)
• Life Assurance (3x salary)
• Give As You Earn scheme
• Individual learning budgets
• Support for training and certifications
• Reimbursement for one annual professional subscription
• Employee recognition programme
• Referral scheme
• Subsidised gym membership
• Free Headspace account
• Access to an Employee Assistance Programme
• Eye tests
• Flu jabs

Company Description

Genomics England partners with the NHS to provide whole genome sequencing diagnostics. We also equip researchers to find the causes of disease and develop new treatments – with patients and participants at the heart of it all.

Our mission is to continue refining, scaling, and evolving our ability to enable others to deliver genomic healthcare and conduct genomic research.

We are accelerating our impact and working with patients, doctors, scientists, government and industry to improve genomic testing, and help researchers access the health data and technology they need to make new medical discoveries and create more effective, targeted medicines for everybody.

Job purpose

As Staffing Coordinator you will be responsible for ensuring accurate, timely, and effective administration and management of all staffing data, systems, and workflows, working closely with the Head of Staffing in aligning resource with organisational needs, supporting leaders to identify our strategic staffing requirements and deploying our people in the most effective way. You will be responsible for ensuring accurate, timely, and effective management of all staffing data, systems, and workflows.

You will support day-to-day resourcing operations and workforce planning by maintaining a reliable single source of truth, coordinating role creation and updates, and providing high-quality data insights to inform decision-making. Working closely with the Head of Staffing and wider stakeholders, the role underpins smooth staff deployment, strong governance, and continuous improvement across resourcing processes. Integral to workforce planning, this role contributes significantly to Genomics England's success by implementing strategic staffing plans that balance programme effectiveness and individual staff growth goals.

Job Description

• Manage day-to-day staffing activities, generating Position IDs, and ensuring all updates are completed promptly and accurately.
• Maintain staffing systems and data, monitoring quality, investigating discrepancies, and implementing improvements to ensure a reliable and up to date single source of truth
• Track and flag contractor end dates, extensions, and approval workflows.
• Support resource related communications, role approvals and internal transfer arrangements.
• Produce regular MI reports to support leadership reviews, workforce planning, role prioritisation, and decision making, including insights on skills gaps and contractor usage.
• Build and maintain spreadsheets to visualise workforce trends and provide clear, actionable insights.
• Work with Head of Staffing to drive strategic initiatives forward – capacity tool, planning, evolving Genomics England.
• Maintain audit trails and ensure resourcing decisions are recorded accurately and transparently.
• Reviewing JIRA procurement tickets relating to resourcing requests and report to Head of Staffing.
• Managing access requests for third party contractors.
• Supporting workforce planning activity via liaising with broader People team.
• Carrying out ad-hoc requests from the Head of Staffing.
• Participating in projects and initiatives to support continuous improvement in the People space.
• Know and understand the meaning behind our Genomics England Behaviours (read them here Culture | Genomics England) and embody them in all aspects of your role.

Qualifications

Whilst we appreciate any suitable or relevant qualifications it is your experience that we are most interested in.

Additional Information

Closing date for applications: 9th January 2026

Salary from: £38,000

Being an integral part of such a meaningful mission is extremely rewarding in itself, but in order to support our people, we’re continually improving our benefits package. We pride ourselves on investing in our people and supporting them to achieve their career goals, as well as offering a benefits package including:

• Generous Leave: 30 days’ holiday plus bank holidays, additional leave for long service, and the option to apply for up to 30 days of remote working abroad annually (approval required).
• Family-Friendly: Blended working arrangements, flexible working, enhanced maternity, paternity and shared parental leave benefits.
• Pension & Financial: Defined contribution pension (Genomics England double-matches up to 10%, however you can contribute more if you wish), Life Assurance (3x salary), and a Give As You Earn scheme.
• Learning & Development: Individual learning budgets, support for training and certifications, and reimbursement for one annual professional subscription (approval required).
• Recognition & Rewards: Employee recognition programme and referral scheme.
• Health & Wellbeing: Subsidised gym membership, a free Headspace account, and access to an Employee Assistance Programme, eye tests, flu jabs.

Equal opportunities and our commitment to a diverse and inclusive workplace

Genomics England is actively committed to providing and supporting an inclusive environment that promotes equity, diversity and inclusion best practice both within our community and in any other area where we have influence. We are proud of our diverse community where everyone can come to work and feel welcomed and treated with respect regardless of any disability, ethnicity, gender, gender identity, religion, sexual orientation, or social background.

Genomics England’s policies of non-discrimination and equity and will be applied fairly to all people, regardless of age, disability, gender identity or reassignment, marital or civil partnership status, being pregnant or recently becoming a parent, race, religion or beliefs, sex or sexual orientation, length of service, whether full or part-time or employed under a permanent or a fixed-term contract or any other relevant factor.

Genomics England does not tolerate any form of discrimination, harassment, victimisation or bullying at work. Such behaviour undermines our mission and core values and diminishes the dignity, respect and integrity of all parties. Our People policies outline our commitment to inclusivity.

We aim to remove barriers in our recruitment processes and to be flexible with our interview processes. Should you require any adjustments that may help you to fully participate in the recruitment process, we encourage you to discuss this with us.

Culture

We have four key behaviours that represent what we would like Genomics England to feel like and the culture we want to encourage, in order for us to achieve our mission. These behaviours help us all work well together, deliver on our outcomes, celebrate our successes and share feedback with each other. You can read about these and other aspects of our culture here Culture | Genomics England

Blended working model

Genomics England operates a blended working model as we know our people appreciate the flexibility that hybrid working can bring. We expect most people to come into the office a minimum of 2 times each month. However, this will vary according to role and will be agreed with your team leader. There is no expectation that people will return to the office full time unless they want to, however, some of our roles require full time on site attendance e.g., lab teams, reception team.

Our teams and squads have, and will continue to reflect on what works best for them to work together successfully and have the freedom to design working patterns to suit, beyond the minimum. Our office locations are: Canary Wharf, Cambridge and Leeds.

Onboarding background checks

As part of our recruitment process, all successful candidates are subject to a Standard Disclosure and Barring Service (DBS) check. We therefore require applicants to disclose any previous offences at point of application, as some unspent convictions may mean we are unable to proceed with your application due to the nature of our work in healthcare.