Job Description

Location:

Overview:

This is a critical role in supporting the Global Chief Content Officer and Global Editorial Director of Vogue. Operating as part of the Executive Office, they will oversee the day-to-day running of the Global CCO’s office, managing a range of administrative and strategic support functions to ensure smooth and seamless operations, in collaboration with another assistant.

The successful candidate will be extremely organised, efficient, proactive, deadline-oriented, and able to multitask and prioritise in a fast-paced, matrixed media environment. They will be able to anticipate needs, and handle all matters with professionalism. This is a tremendous opportunity for an ambitious, business-savvy professional who is passionate about culture, fashion, digital media, and content.   

Primary Responsibilities:

• Provide strategic calendar management including coordinating and supporting the Global CCO’s full schedule 

• Field calls and emails to the Global CCO’s office

• Demonstrate emotional intelligence, judgement, discretion, and confidentiality in all matters

• Coordinates all international and domestic travel and accommodations for CCO

• Assist with all internal meeting arrangements including booking rooms, technology set-up, preparation/printing of materials, coordination of attendees, etc.

• Manage general office administration and supplies, liaising with the Facilities team to coordinate office maintenance as necessary.

• Assist with the coordination and preparation of presentations, meeting materials, and special projects on behalf of the Global CCO, beginning to learn and understand the internal landscape (company culture, organisational structure, operating model, etc.), external marketplace (industry, competitors, etc.), and graphic/visual sensibility. 

• Assists with note taking, meeting documentation, and follow-ups.

• Assists with various Vogue content initiatives, maintaining an awareness of high-level production schedules, deadlines, and key deliverables.

• At times, may contribute to content assignments, research, and/or special projects.

• Collaborates effectively with editorial leaders and internal partners such as Finance and HR to help the Global CCO execute company-wide programmes such as performance and compensation reviews, workforce planning, talent reviews, etc.

• Alternate weekend cover as needed

• Comfortable working in an always-on global media environment

• Works to manage all of CCO’s communication both internal and external

• Attend events with CCO and serve as CCO’s onsite support

• Oversee guest lists and event logistics for CCO events as requested, in collaboration with the events team. Can include coordination with designers, chefs and waitstaff, communication with all guests and organization and execution of decor materials (i.e. menus, branded decor)

Minimum Requirements:

• College degree and 1-2 years combined internship/work experience providing administrative support, ideally in the digital media, content, or publishing industry

• Proficiency in G-Suite

• Strong verbal communication, interpersonal, and collaboration skills – comfortable liaising with people at all levels across global boarders

• Strong written communication skills including grammar and proof-reading ability

• Strong organisational and time-management skills including ability to juggle multiple tasks at once while being extremely punctual, proactive, and deadline-oriented

• Solutions-oriented with an ability to think on your feet and demonstrate personal accountability, initiative, and follow-through

• Impeccable attention to detail

• Confidence and enthusiasm balanced by humility and a willingness to learn

• Experience working within a global organisation is advantageous

The expected base salary range for this position is from $90,000-$125,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.