Health Software - Administrative Assistant

We are looking for a positive, motivated, and experienced Administrative Assistant ready to contribute as a strong teammate in a dynamic environment. The ideal candidate is focused and committed to ensuring our teams function smoothly and efficiently. They will be highly organized, professional, resourceful, flexible and will thrive in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important.

This role will work closely with a small team of Administrative Professionals to support multiple teams of software engineers. This candidate will need to be team-oriented, a creative solution-finder, and an expert in prioritization. They will be able to build meaningful relationships across our teams and be intrinsically inspired to perform at their best. They will be able to multi-task, prioritize incoming requests, and at times work with initiative without requiring close supervision. The role consists of normal administrative duties such as managing calendars, scheduling meetings, making travel arrangements, tracking inventory, processing expense reports, etc., but also will be required to handle on-boarding of a dynamic and changing workforce, manage space challenges, and assisting with special projects as required. They will exercise flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes. They will work with contacts ranging from entry level to extremely high-level, and may be exposed to sensitive information requiring discretion and good judgment.

Key Qualifications

• 4+ years of experience as an Administrative Assistant
• Tech savvy, knowledgeable with Mac, Mail, Calendar, and iWork Suite
• Strong written and verbal communication skills with keen attention to detail
• Excellent organizational skills with the ability to effectively manage various priorities in a dynamic, fast-paced environment
• Capable of working with wide range of personalities, across different levels of our teams, and remain calm under pressure
• Use integrity and tact when handling confidential information; must consistently use good judgment and discretion
• Demonstrate a passion for learning, continuous improvement, and sharing of best practices
• Collaborate and influence cross-functionally across organizations
• Anticipate change and be prepared to respond promptly
• Build relationships within and outside of our teams to support the needs of our org; manage conflict appropriately; know when to escalate issues upward
• Positive attitude, team player, proactive, with a can-do approach; diplomatic when saying no
• Experience in calendar management and scheduling meetings/events
• Ability to meet deadlines and take initiative to make confident, well-informed decisions

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $42.64 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

This is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.