Project Administrator

Company Description

“I work for because we cover a broad engineering landscape which challenges our engineering and consultancy skills through the best projects. The depth of skill and knowledge across the regions means anything is possible.” – Sean O'Leary, Technical Leader, Building Services VIC + SA

Come grow with us.

Our global portfolio of work comprises the design of iconic and award-winning buildings and landscapes. From strategic planning through to project realisation, the connections we make among people and place provide sustainable outcomes for our clients and the communities we serve. We place a premium on investing in digital capabilities and innovations which bring a unique consistency and efficiency to our scalable work. Together with our clients, we are working to evolve and elevate the built environment across sectors including social infrastructure, transit, technology and logistics, and commercial and corporate real estate, while focusing on solutions that promote long term health and wellbeing for all.

Everyone belongs at

We’re committed to diversity, equity, inclusion, and belonging - because great ideas come from diverse perspectives. We are proud to be a Fortune 500 Most Admired Company, a WGEA Employer of Choice for Gender Equality, #Work180 Equitable Workplace Awards 2025 Winner and an AWEI Bronze Tier LGBTQ+ Inclusive Employer.

Job Description

Due to a recent major project win, our Building Services Team are looking for (multiple roles) based out of (or Melbourne), to work on an iconic program of works.

How you’ll make a difference:

• Coordinate project schedules, activities, and deadlines, ensuring Defence projects stay on track and deliver on time.
• Support Project and Design Managers by streamlining workflows, tracking milestones, and maintaining smooth team communication.
• Prepare, manage, and maintain project documentation, including minutes, reports, correspondence, and records of decisions, in line with governance standards.
• Assist with budgets, invoices, procurement, and resource allocation, working closely with finance teams to ensure accurate tracking and compliance.
• Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects.

Qualifications

The qualities that help you thrive:

The following qualifications and experience are highly desired, but if you don’t tick all the boxes, you could still be a perfect fit for this role. Please apply, all applications will be considered.

• Proven project administration experience with, ideally 5+ years supporting projects in construction, infrastructure, professional services, or Defence, with the ability to manage multiple priorities and meet tight deadlines.
• Strong organisational and multitasking skills: High attention to detail, ability to maintain accurate records, track milestones, and ensure projects run smoothly.
• Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams, and prepare professional reports, correspondence, and presentations.
• Skilled in Microsoft Office and project management tools (MS Project), with SharePoint experience advantageous; familiarity with project governance, risk management, and quality processes.
• Professionalism and adaptability: Proactive, solutions-focused, collaborative, and able to thrive in fast-paced, multidisciplinary teams.
• Please note, due to the nature of this role you will be required to obtain a Defence Clearance. Therefore, Australian Citizenship is required, with prior or current Defence clearance preferred (or ability to obtain).

Additional Information

Why you’ll love working with us:

• Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
• Purchase up to 6 weeks additional annual leave per year
• Flex public holidays – swap Easter or other holidays for ones that suit you better
• Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities

Ready to push the limits of what’s possible?

We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.

Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible.

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acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.

About

is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.