Laboratory Administrator

The Laboratory Administrator, responsible for Invoicing & Collection within the EHS department, will manage end-to-end invoicing and collection processes. This role ensures timely and accurate billing, follows up on outstanding payments, and maintains strong coordination with finance, project, and operations teams to safeguard SGS Saudi Arabia’s revenue streams and financial compliance. The administrator will also support general administration work.

Must Have

• Prepare and issue accurate and timely invoices for EHS projects and services.
• Monitor accounts receivable and follow up on overdue payments to meet collection targets.
• Maintain accurate financial records, including invoice logs, payment receipts, and aging reports.
• Liaise with internal teams to resolve invoicing discrepancies.
• Support month-end and year-end closing processes related to billing and collections.
• Generate periodic reports on billing status, collection performance, and outstanding accounts.
• Ensure compliance with company policies, contractual terms, and regulatory requirements.
• Assist in process improvements for invoicing efficiency and collection delays.
• Support for administration work.
• Bachelor/Diploma degree in Accounting, Finance, Business Administration, or related field.
• Minimum 2-3 years’ experience in invoicing, accounts receivable, or financial administration.
• Strong knowledge of financial systems and Microsoft Office (Excel, Word, Outlook).
• Excellent communication and negotiation skills.
• Detail-oriented, organized, and capable of managing multiple priorities.
• Good verbal and written English communication skills.

Good to Have

• Knowledge of EHS operations and services is an advantage.

Company Description

SGS is the world’s leading inspection, verification, testing, and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 90,000 employees, SGS operates a network of over 2,000 offices and laboratories around the world.

Job Description

• The Admin responsible for Invoicing & Collection will manage the end-to-end invoicing and collection processes within the EHS department. This role ensures timely and accurate billing, follows up on outstanding payments, and maintains strong coordination with the finance, project, and operations teams to safeguard SGS Saudi Arabia’s revenue streams and financial compliance.

Key Responsibilities:

• Prepare and issue invoices for all EHS projects and services accurately and in a timely manner.
• Monitor accounts receivable and follow up on overdue payments, ensuring collection targets are met.
• Maintain accurate financial records, including invoice logs, payment receipts, and aging reports.
• Liaise with internal teams (Project Managers, Finance, Operations) to resolve invoicing discrepancies.
• Support month-end and year-end closing processes related to billing and collections.
• Generate periodic reports on billing status, collection performance, and outstanding accounts.
• Ensure compliance with company policies, contractual terms, and regulatory requirements related to billing and collections.
• Assist in process improvements to optimize invoicing efficiency and minimize collection delays.
• Support for administration work

Qualifications

• Bachler/Diploma degree in Accounting, Finance, Business Administration, or related field.
• Minimum 2–3 years’ experience in invoicing, accounts receivable, or financial administration, preferably within a corporate or project-based environment.
• Strong knowledge of financial systems and Microsoft Office (Excel, Word, Outlook).
• Excellent communication and negotiation skills for effective follow-up with clients and internal teams.
• Detail-oriented, organized, and capable of managing multiple priorities.
• Knowledge of EHS operations and services is an advantage.

Additional Information

• Good verbal and written English communication skills are essential.