Office/ Facilities Coordinator - Bucharest office

Position Overview

Autodesk is a global leader in 3D design, engineering, and entertainment software. The work we do at Autodesk touches nearly every person on the planet. By creating software tools for buildings, machines, and even the latest movies, we influence and empower some of the most creative people in the world to solve problems that matter. The success and growth of Autodesk can be attributed not only to its exceptional products but also to its unique culture, which brings together the best and the brightest in a combined mission of innovation and creativity. We are continually ranked as a top place to work by Fortune, Forbes, Glassdoor, and others.

We are looking for outstanding individuals to join our EMEA Workplace team and help Autodesk shape the future of having the best workplace environment. We are seeking a Workplace Coordinator with at least 4 years of experience in office management in a mid-sized office, with great attention to detail, and a passion for delivering the best facilities services to our employees.

Responsibilities

Facilities Upkeep and Maintenance

• Manage Action Requests for services, repairs, and maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner
• Manage budgets as they relate to projects and operating costs
• Oversee duties such as furniture moving, simple mechanical projects, light construction, meeting area bookings, and audio/visual set-up
• Provide preventative maintenance support by ensuring proper lighting and the availability of fire extinguishers and other life safety equipment
• Perform ongoing facilities maintenance inspections of common areas by conducting “walk-throughs” of sites to ensure compliance with local health and safety regulations
• Join the meetings of the Health & Safety committee
• Model company safety policies and participate in Emergency Response Team efforts
• At higher levels, may participate in facilities project administration
• May source, negotiate contracts, and manage vendors who perform office maintenance

Coordination

• Coordinate with outside contractors on facilities and equipment upgrades and repairs, and internally with other departments (such as IT, Health & Safety, Security)
• Responsible for timely reporting and correction of any discrepancies using the Action Request process
• Develop and maintain positive working relationships with landlords and/or property management and external service vendors. Maintain knowledge of building management’s policies and procedures manual and maintain building-specific files
• Initiate regular contact with department managers to understand needs and take action to resolve issues that may arise
• Communicate to site occupants regarding facilities issues, news, and/or updates. In some cases, may perform the duties of the Regional Facilities Manager/Supervisor during their absence
• May perform activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment, and may cover Receptionist's duties
• Lead and coordinate event projects and off-site meetings

Minimum Requirements

• At least 4 years of experience in managing workplaces or equivalent customer-facing experience
• Proficient in English and Romanian
• Excellent customer service skills and a high level of integrity
• Ability to build strong relationships within the team and with external partners
• Willingness to work from the office 5 days a week
• Must be willing to carry a company phone and be "on-call" for emergencies
• Must be willing to complete trainings and obtain certifications to support the company in fields related to Workplace operations and safety
• At higher levels: knowledge of HVAC and mechanical building systems, specialty equipment/lab environments, video conferencing systems, and/or the ability to read and make CAD file changes may also be required