Office Manager

21 Minutes ago • All levels

Administartive

Job Description

Proofpoint is seeking an experienced and proactive Office Manager for their Cordoba office. This full-time role involves overseeing daily operations, ensuring a smooth and welcoming workplace, and supporting employee experience. The manager will handle maintenance, supplies, vendor relationships, budget management, and event coordination, reporting to the Facilities Manager, Field Offices. The role requires strong organizational, communication, and problem-solving skills to maintain an efficient and safe environment.

Must Have:

Serve as primary point of contact for preventative and reactive office maintenance, mailing, office supplies, office equipment, desk moves, snack program, and lunch program.
Work with Facilities Manager, Field Offices to create and maintain office policies as necessary.
Organize office operations and procedures.
Coordinate with the IT department on all office equipment, employee moves, employee onboarding/offboarding, etc.
Manage relationships with vendors, service providers, and landlord.
Manage purchase requests, purchase orders, and invoice submission with precision and timeliness.
Manage contract and price negotiations with office vendors and service providers.
Manage office budget and site cost trackers, ensuring accurate and timely reporting.
Manage the front desk, including badging.
Provide general support to visitors and candidates, including reception duties.
Organize and execute office events in collaboration with the Events team.
Comply with and implement company Health & Safety procedures.
Coordinate with global REWS team for mutual support, continuity of operations, and standardization of policy and procedures.
Proven office management, administrative, or leadership experience.
Exceptional written and verbal communication skills; fluency in English and Spanish is required.
Strong organizational and critical thinking abilities, with attention to detail and a proactive approach to problem-solving.
Excellent time management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Demonstrated ability to work independently and collaborate effectively with remote teams.
Experience with office management systems and procedures.

Perks:

Competitive compensation
Comprehensive benefits
Learning & Development programs including leadership and professional development workshops, stretch project assignments, and mentoring opportunities.
Flexible work environment
Annual wellness and community outreach days
Always on recognition for your contributions
Global collaboration and networking opportunities

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The Role

We are seeking an experienced and proactive Office Manager to oversee operations at our Cordoba office. The successful candidate will ensure the smooth functioning of the workplace, support employee experience, and maintain a safe, efficient, and welcoming environment. This is a full-time position reporting to the Facilities Manager, Field Offices.

Your day-to-day

Serve as the primary point of contact for preventative and reactive office maintenance, mailing, office supplies, office equipment, desk moves, snack program, and lunch program.
Work with Facilities Manager, Field Offices to create and maintain office policies as necessary.
Organize office operations and procedures.
Coordinate with the IT department on all office equipment, employee moves, employee onboarding/offboarding, etc.
Manage relationships with vendors, service providers, and landlord.
Manage purchase requests, purchase orders, and invoice submission with precision and timeliness.
Manage contract and price negotiations with office vendors and service providers.
Manage office budget and site cost trackers, ensuring accurate and timely reporting.
Manage the front desk, including badging.
Provide general support to visitors and candidates, including reception duties.
Organize and execute office events in collaboration with the Events team.
Comply with and implement company Health & Safety procedures.
Coordinate with global REWS team for mutual support, continuity of operations, and standardization of policy and procedures.
Perform other duties and projects as assigned.

What you bring to the team:

Proven office management, administrative, or leadership experience.
Exceptional written and verbal communication skills; fluency in English and Spanish is required.
Strong organizational and critical thinking abilities, with attention to detail and a proactive approach to problem-solving.
Excellent time management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Demonstrated ability to work independently and collaborate effectively with remote teams.
Experience with office management systems and procedures.