Senior Payroll Specialist - US/CA
Job Description
- Payroll processing experience in Denmark, Netherlands, Belgium, Greece, France, Germany, Switzerland, Spain, Italy, or Saudi Arabia.
- Process end-to-end payroll for employees in the USA, Canada, and other European entities.
- Work closely with the HR team to ensure accurate employee data, including new employee setup, changes, and terminations.
- Reconcile and process payroll deduction changes for pension funds, enrolments, and remit funding periodically.
- Initiate off-cycle payments for terminations within regulatory timeframes.
- Ensure all payroll-related tax filings are done timely and accurately, including new account setup with federal, state, and local agencies.
- Ensure compliance with employment laws and regulations, monitoring federal, state, city, and local registrations for payroll taxes.
- Prepare monthly payroll reconciliations (reconciliation of payroll GL accounts to payroll register).
- Participate in internal/external payroll-related audits and requests.
- Minimum of 5 years’ experience processing payroll.
- USA and/or Canadian payroll processing experience with strong knowledge of USA and/or Canadian payroll tax, pension, benefits and wage laws.
- Highly proficient in data entry, multiple payroll systems, Workday experience, Excel, and Word.
Description
About Us:
At Sitecore, our mission is to simplify how brands reach, engage, and serve people by delivering intelligent, personalized digital experiences that connect the world. We empower the world’s most iconic brands to build lifelong relationships with their customers—seamlessly, smartly, and at scale.
As the leading provider of agentic digital experience software, Sitecore brings together content, commerce, and data into one composable platform that enables brands to deliver millions of meaningful, adaptive experiences every day. Trusted by global leaders such as American Express, Porsche, Starbucks, and L’Oréal, Sitecore helps brands transform engagement through experiences that are not only personalized but predictive and dynamic.
Our foundation is our people—a diverse, passionate, and collaborative global team spanning over 25 countries. We believe that every experience matters, and that belief starts with how we work together. Our values—empathy, accountability, clarity, and growth—guide how we lead, innovate, and connect. They are the behaviors that bring our mission and vision to life, every day, in every interaction. As we continue to evolve, we are actively cultivating AI skills across our teams to unlock new levels of creativity, efficiency, and insight. From engineering to customer experience, AI capabilities are becoming integral to how we design, build, and deliver the next generation of digital experiences.
Learn more at Sitecore.com
About the Role:
We are seeking a highly detail-oriented and organized Senir Payroll Specialist – US/CA with proven experience in Global Payroll to join our expanding team. This position reports directly to the Senior Global Payroll Manager based in Dublin, Ireland, and is responsible for administering complete in-house semi-monthly payrolls processes for employees across the USA, Canada and other European entities. The role is instrumental in ensuring payroll accuracy, compliance, and timeliness, while effectively coordinating between HR, Finance, and external service providers.
What You’ll Do:
- As part of the global payroll team, you will be responsible for processing end-to-end payroll for employees in the USA , Canada and other European entities. Based on the company's requirements, there may be occasions when team members are asked to support colleagues or manage additional payroll runs in EMEA
- Work closely with HR team to ensure accurate employee data, including the setup of new employee records, validating employees’ changes, and employee terminations
- Reconcile and process payroll deduction changes for different country pension funds, enrolments, and deductions, and remit funding periodically
- Initiate off-cycle payments for terminations within regulatory timeframes
- Ensure all payroll-related tax filings are done timely and accurately, including the set-up of new accounts with various federal and state and local agencies. Work with tax agencies and payroll service providers to resolve tax issues.
- Ensure compliance with employment laws and regulations - monitoring federal, state, city, and local registrations for payroll taxes.
- Prepare monthly payroll reconciliations (reconciliation of payroll GL accounts to payroll register)
- Participate in internal/external payroll-related audits and requests.
What You Need to Succeed
- You must have a minimum of 5 years’ experience processing payroll
- Must have USA and/or Canadian payroll processing experience with strong knowledge of USA and/or Canadian payroll tax, pension, benefits and wage laws
- Payroll processing experience of any of the following countries (Denmark, Netherlands, Belgium, Greece, France, Germany, Switzerland, Spain, Italy, or Saudi Arabia) is advantageous
- Highly proficient in data entry, multiple payroll systems, Workday experience, Excel, and Word
- Ability to work in a fast-paced environment, manage competing priorities, and adhere to tight deadlines, all while maintaining exceptional attention to detail
- Strong organization skills and the ability to maintain detailed records
- Ability to work collaboratively across different departments
How we hire
At Sitecore, we put a lot of care and time into who we hire. We believe that in order to build the best products, we need to build high-impact teams. Our recruitment process centers around what we call the Life Story interview, a conversational-style interview where we get to learn more about you.
