Specialist - Executive/Administrative Assistants

Company:

Guy Carpenter

Description:

We are seeking a talented individual to join our Executive/Administrative Assistants team at Guy Carpenter. This role will be based in Mumbai. This is a hybrid role that has a requirement of working at least three days a week in the office.     

Specialist – Executive/Administrative Assistants

We’re seeking for Specialist - Executive/Administrative Assistants with strong organizational skills to efficiently manage complex schedules and prioritize tasks. Excellent verbal and written communication is essential for interacting with executives and team members. Time management, attention to detail, and discretion in handling sensitive information are crucial. The candidate should be adaptable to changing priorities, tech-savvy, and proficient in office software. Problem-solving abilities, professionalism, and a proactive mindset will enhance their contributions, along with basic project management skills to support team success.

We will count on you to:

• Develop self to have a good understanding of the process
• To perform general administrative duties, to include but not limited to:
• Management of the Team shared email inbox.
• Scheduling and coordination Team meetings.
• Taking minutes at internal meetings attended by team members such as:

• Team meetings
• DXC Army
• Operational Excellence
  • Typing up of minutes taken and distribution.
  • Logging of actions from meetings and following up to ensure completion.
  • Logging complaints and obtaining updates from Team Managers and/or Department Managers.
  • Assisting with the preparation and sending out of regular reports managed by the team.
  • Supporting on Lloyd’s administration tasks and liaising with DXC/Velonetic on:
• DXC Urgents
• Ensuring technicians respond to Sanctions queries
• Approval for logins on Lloyd’s/DXC specific systems
• DXC invoicing
  • Assisting with basic administration activities relating to processing of items in the central processing system (Open Twins)
• NFA’ing of unsent messages
• Updating CSD and TINC listing to Open Twins issues log
  • Assisting with housekeeping duties:
• Review of LORS rejection codes report
• Regular review of telephone numbers held in Open Twins
• Saving down monthly BSA listing
  • Capturing data relating to Root Cause Analysis work to help identify business training requirements.
  • Assist with Ad hoc queries/tasks that come in to the Team as captured on the GC Ops Log.
  • Assist with updating of Training Documentation.
  • Collaborating with Team Members to ensure smooth operations.
  • Perform other administrative tasks as required

What you need to have: 

• Any gradate with 3-5 years of relevant exp
• Decent verbal and written communication skills are mandatory
• Collaborative mindset across levels and teams
• Good command on MS Office applications (MS-Excel, MS-Word)
• Decision making and Problem solving skills
• High attention to detail

What makes you stand out?

• Adaptable communicator, facilitator, influencer and problem solver

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $23 billion and more than 85,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit guycarp.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit guycarp.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.