Temporary Philanthropy Associate

The Temporary Philanthropy Associate supports MSI US's Philanthropy team, primarily managing gift processing, acknowledgment letters, and donor data entry into the CRM and Fundraise Up. This role also involves supporting financial reconciliation, answering the main phone line, managing mail, and updating the team on notable gifts. It's a full-time temporary position for 28 weeks, following a training period, concluding in mid-September.

Must Have

• Manage gift processing and acknowledgment letters for Individual Giving program
• Enter gifts into MSI CRM and process donations in Fundraise Up
• Support monthly, quarterly, and annual reconciliation of Finance’s reporting against development data from the CRM
• Answer the MSI US main phone line during office hours
• Manage mail pick-up at the DC post office
• Update the MSI US team with new, notable gifts for Individual Giving
• Maintain accuracy of all donor data
• Troubleshoot known problems and execute clean-up projects
• Conduct prospect research and capacity screenings
• Prepare weekly gift reports
• Manage the MSI US office telephone line and general email inbox
• Pick up mail from DC post office at least twice a week
• Minimum two (2) years of fundraising gift processing experience in a non-profit setting
• Minimum two (2) years of CRM or database management and support
• Strong knowledge of best practices for gift processing and nonprofit fundraising data entry
• Experience with at least one fundraising/external engagement CRM
• Proficiency in Microsoft Office Suite, particularly Excel and mail merges
• Ability to be on-site at least 2 days a week in Washington, DC office

Good to Have

• Bachelor's degree in a relevant field and demonstrated interest in nonprofit operations
• Experience with customer service or other public-facing roles
• Prior experience working with remote/hybrid teams
• Experience with iWave or other wealth screening resources

Perks & Benefits

• Accrue Sick Leave at 5 hours per pay period (10 hours per month)

Company Description

Women are incredible. That’s the motivating idea behind everything we do at MSI United States, a US 501(C)(3) that supports MSI Reproductive Choices, an international non-governmental organization (INGO). We’re on a mission to become the world’s largest INGO focused on women’s empowerment, and we’re doing it by making reproductive choice accessible for everyone who wants it. Our role in the US is to find more donors at every level of giving who agree that women should have the right and the ability to decide for themselves if and when to have a child. We need expert fundraisers, marketers, digital innovators, and more to join our growing team and fight for women to take control of their bodies and lives.

Job Description

Upholding a critical function of the Philanthropy team, the Temporary Philanthropy Associate will serve as support to MSI US while the Philanthropy Associate is out on parental leave. The Temporary Associate will manage gift processing and acknowledgment letters for the Individual Giving program, including entry into the MSI CRM as well as manual donation processing in Fundraise Up. Similarly, you will support monthly, quarterly, and annual reconciliation of Finance’s reporting against development data from the CRM. The Temporary Associate will answer the MSI US main phone line during office hours, manage mail pick-up at the DC post office, and update the MSI US team with new, notable gifts for Individual Giving.

This role is an hourly position and expected to work up to 20 hours of training per week in the month of February. Once the Philanthropy Associate takes leave (expected in early March), this role is expected to work up to 40 hours/week for 28 weeks. The temporary position is expected to conclude in mid-September. The hourly rate is set at $25/hour.

Key Responsibilities

• Responsible for all aspects of gift processing for individual giving, including gift entry, payment processing for donors as needed, and timely acknowledgment of all offline gifts.
• Maintain the accuracy of all donor data, troubleshoot known problems, and execute clean-up projects as requested by the Associate Director of Philanthropy.
• Conduct prospect research and capacity screenings on new and renewing donors, as directed by the Senior Director of Global Prospect Development.
• Prepare weekly gift reports on individual, institutional, and corporate giving.
• Support monthly, quarterly, and annual reconciliation of Finance’s reporting against development data from the CRM.
• Manage the MSI US office telephone line and general email inbox, forwarding inquiries to the appropriate staff member as needed and responding to inquiries from unassigned donors and other prospective supporters.
• Pick up mail from DC post office at least twice a week, and more often during high-volume periods as requested by the Associate Director of Philanthropy.
• Other duties as assigned.

Qualifications

Experience

• Minimum two (2) years of fundraising gift processing experience in a non-profit setting.
• Minimum two (2) years of CRM or database management and support.
• Bachelor's degree in a relevant field and demonstrated interest in nonprofit operations preferred, or equivalent professional experience.

Skills

• Strong knowledge of best practices for gift processing and nonprofit fundraising data entry, as well as experience with at least one fundraising/external engagement CRMs (e.g. Salesforce, Microsoft Dynamics Fundraising & Engagement, Raiser’s Edge, etc.).
• Ability to represent MSI in a forward-facing role, bringing a positive and responsive attitude to conversations with donors and members of the public. Experience with customer service or other public-facing roles preferred.
• Strong commitment to results, attention to detail, strategic thinking, and problem-solving skills.
• Strong project management skills, including the ability to manage multiple priorities, meet deadlines, and deliver high-quality work.
• Ability to work independently and as part of a team, collaborating with colleagues across different departments and time zones. Prior experience working with remote/hybrid teams is a plus.
• Commitment to MSI US' mission and values, including a deep understanding of and respect for women's rights and reproductive health.
• Ability to be on-site at least 2 days a week in our Washington, DC office, with additional in-office days during high-volume mail times and as needed.
• Proficiency in Microsoft Office Suite, particularly Excel and mail merges.
• Experience with iWave or other wealth screening resources is a plus, although not required.

Additional Information

This role is an hourly position and expected to work up to 20 hours of training per week in the month of February. Once the Philanthropy Associate takes leave (expected in early March), this role is expected to work up to 40 hours/week for 28 weeks. The temporary position is expected to conclude in mid-September. The hourly rate is set at $25/hour.

As this is a temporary position that will end upon the Philanthropy Associate's return from Maternity Leave, this position is not eligible for the MSI US benefits package. This position will accrue Sick Leave at 5 hours per pay period (10 hours per month).

All your information will be kept confidential according to EEO guidelines.

MSI US is committed to providing equal employment opportunity for all persons in all aspects of employment, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information, or any other protected status.

For more information about MSI United States, please visit our website at www.msiunitedstates.org