Accounts Payable Supervisor
2 Months ago • 7 Years +
Account Management
Job Description
The AP Supervisor is responsible for understanding and executing procedures to ensure the efficient and effective full cycle A/P process. Key responsibilities include timely and accurate payment of invoices, analysis and maintenance of vendor accounts, preparation of A/P progress reports, and assisting in policy/procedure development and staff training. The ideal candidate is determined, motivated, works well in a team and individual setting, handles pressure, multi-tasks, manages workflow, and possesses excellent communication skills. This role involves supervising full-cycle accounts payable, providing customer service to vendors and internal customers, preparing reconciliations and journal entries, supporting month-end close, and performing administrative tasks within the accounting department. The position also includes monitoring Received not Invoiced (RNI) items, processing accounts payable checks, preparing reports, maintaining files, overseeing vendor invoice processing, and administering the 1099 reconciliation and reporting process.
Good To Have:
- Bachelor’s degree in business or equivalent experience
- Experience with Microsoft Dynamics Business Central and Medius Pay
- Experience with other accounting software
Must Have:
- 7+ years of full-cycle accounts payable experience
- Strong understanding of accounting principles
- Exceptional communication skills, both written and oral
- Strong business acumen and attention to detail
- Ability to work in a fast-paced environment
- Ability to multi-task and work independently
- Proficient in MS Office applications, especially Excel, Word and Outlook
Job Description
Job Summary
The AP Supervisor understands and executes appropriate procedures and administration to ensure the full cycle A/P process runs efficiently and effectively. Responsibilities include, but are not limited to, timely and accurate payment of invoices as directed by company policies and procedures, analysis and maintenance of vendor accounts, preparation of appropriate reports that provide AGS management with A/P progress and accountability, and assistance in policy/procedure development, training, and mentoring of AP staff. This position requires a determined and motivated candidate who will work well in both a team and individual environment, works well under pressure, multi-task, manage workflow, and exhibit excellent communication skills.
Responsibilities
- Supervise full-cycle accounts payable including inventory and non-inventory payables.
- Provide exemplary customer service to vendors and internal customers.
- Prepare reconciliations and journal entries as needed while also supporting month-end close activities
- Perform administrative support within accounting department
- Analyze and ensure that vendor accounts are reconciled and current
- Monitor and follows up on Received not Invoiced (RNI) items as required
- Process accounts payable checks.
- Prepare and disseminate accounts payable reports and maintain all accounts payable files.
- Oversee the processing of vendor invoices and expense items including researching inquiries, identifying discrepancies and providing guidance on coding and ensuring compliance with company procedures.
- Ensure timely and accurate processing of problem invoices and provide reports and information to help better manage accounts payable balances.
- Administer the 1099 reconciliation and reporting process as required by the IRS
- Assist in A/P transitional tasks during acquisitions
- Ensure compliance and licensing payment requirements are met and processed timely and accurately
- Propose process improvements
- Ad hoc projects and other tasks as directed by management
Internal Controls
- Document and follow relevant internal controls over financial reporting.
- Directly assist subsidiaries and other departments to document and adhere to relevant internal controls over financial reporting for their respective functions
Skills and Requirements
- Skills and Requirements
- High School or GED required
- Bachelor’s degree in business or equivalent experience preferred
- 7+ years of full-cycle accounts payable experience including matching and coding with a strong understanding of accounting principles
- Well-versed in coding of invoices and GL posting
- Exceptional communication skills, both written and oral
- Strong business acumen, attention to detail, and ability to thrive in a business environment with changing priorities
- Experience with analysis of A/P activities and cash flow impacts.
- Must consistently meet multiple demands and deadlines. Additional hours may be required to meet the responsibilities of the role.
- Ability to work in a fast-paced, changing business environment
- Ability to multi-task and work independently
- Open to change and new processes
- Experience with Microsoft Dynamics Business Central and Medius Pay is desirable but not required. Experience with other accounting software is a plus.
- Working knowledge of MS Office applications, especially Excel, Word and Outlook.
Note: All offers are contingent upon successful completion of a background check
*Posted positions are not open to third party recruiters and unsolicited resume submissions will be considered free referrals.
AGS is an equal opportunity employer
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