Administrative Assistant

Administrative Assistant

We are seeking a highly organized, tech-savvy, and proactive Administrative Assistant to support our Executive Team and help keep our fast-paced operation running smoothly. The ideal candidate is resourceful, detail-oriented, and comfortable juggling multiple priorities in a dynamic environment. This role involves providing executive support, managing calendars and inboxes, overseeing light office operations, and undertaking special projects.

Key Responsibilities

• Serve as a primary point of contact for the Executive Team, coordinating communication with internal teams, clients, and external partners.
• Manage and maintain executive calendars, inboxes, and schedules to ensure seamless day-to-day operations.
• Coordinate and prepare for meetings, including taking notes, transcribing discussions, and tracking follow-ups.
• Handle confidential company and client information with discretion and professionalism.
• Provide general administrative support across the team (e.g., document prep, travel coordination, filing).
• Support basic office logistics, such as:
• • Studio tours, onsite visits and shared space coordination
  • Coordinating supply orders 
• Assist with light strategic and operational support, including:
• • Conducting market and company research
  • Assisting with internal growth initiatives
• Other duties as assigned 

Qualifications

• High school diploma required; Associate’s degree preferred.
• Strong proficiency with G-Suite (Docs, Sheets, Calendar, etc.) and Adobe tools.
• Exceptional organizational and multitasking skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated ability to manage time effectively, meet deadlines, and adapt to fast-evolving priorities.
• Capable of working independently with minimal supervision.
• Proven problem-solving skills and a proactive mindset.
• Customer service-oriented and confident when engaging with stakeholders of all levels.

Reporting Structure

This position reports directly to the Executive Team on all matters related to administration, logistics, training support, and quality coordination.

Physical Requirements:

• While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.
• The employee is occasionally required to move around the office and between office locations .
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may occasionally lift and/or move up to 30 lbs.
• May require local travel dependent on company needs.

About the role

• Describe the role and team the candidate will be joining

What you'll do

• Describe the specific responsibilities and job functions of the role

Qualifications

• Describe the experience and attributes of the ideal candidate