Administrative Assistant

We are seeking a proactive and organized Administrative Assistant to support editorial, medical education, HR, accounting, and office management operations. This role involves coordinating with internal teams and external partners to ensure smooth day-to-day operations, including managing daily content and image publishing, assisting with Continuing Medical Education administration, handling accounting tasks, benefits administration, HR support, and managing office operations.

Must Have

• High school diploma or equivalent
• 2+ years of administrative or back-office experience
• Proficient in Microsoft Office
• Fluent in French and English
• Strong organizational and multitasking abilities
• Proactive, detail-oriented, and discreet
• Effective communicator, comfortable in cross-functional teams

Description

Position at WebMD

Role Overview:

We are seeking a proactive and organized Administrative Assistant to support editorial, medical education, HR, accounting, and office management operations. This role involves coordinating with internal teams and external partners to ensure smooth day-to-day operations.

Key Responsibilities:

• Support editorial workflow, manage daily content and image publishing, coordinate with freelancers (invoices)
• Assist with Continuing Medical Education administration and participant tracking.
• Handle accounting tasks, benefits administration, and HR support.
• Manage office operations, including supplies, vendor coordination, invoices, and facilities.

Qualifications:

• High school diploma or equivalent; additional business education is a plus.
• 2+ years of administrative or back-office experience.
• Proficient in Microsoft Office; fluent in French and English.

Skills:

• Strong organizational and multitasking abilities.
• Proactive, detail-oriented, and discreet.
• Effective communicator, comfortable in cross-functional teams.