Administrative Support III

Position at Wind River

PMA provides analytical and specialized administrative support to relieve Project Managers of complex details and advanced administrative duties, so they can focus on the success of the project.​

Assistance with the  shipping process:​

• Making all the paperwork related to the import​
• Receiving the equipment​
• Keeping tracking of all the equipment received from the client​
• Sending equipment back to the customer​
• Working with the finance for equipment inventory

Handling Purchases:

• Getting all the approvals for the budget needed for the purchase​
• Searching for the desired equipment (when doesn’t have a specified supplier)​
• Making the purchase​
• Following the delivery​
• Keeping tracking of supplier invoices payment​
• Keeping tracking of all acquired equipment​

Extracting data from various tools used on project:​

• Jira​
• Confluence​
• Salesforce
• Oracle​
• Trace

Creating/updating/formatting reports in any needed format:​

• Excel​
• Word​
• Power Point​
• MS Project​

Updating data​

• project financial sheets​
• project OrgChart​
• any project/customer specific templates, databases, sites​

Helping PM with:​

• Risk Release procedure​
• PS Project Closedown Checklist​
• Salesforce project tasks: ex. creating milestones, resource requests, PSRs​
• Making travel arrangements and travel expenses​
• Coordinating meetings​

Helping CcoE Management with:

• Consolidating projects demand (ongoing projects ) & upcoming projects (for all Geoa) for CCoE resources, maintaining them and mapping resources. Co-ordinating with TA team and vendors to address the demand.
• Since the projects use Jira, understanding Sprint, data extraction and consolidation to help PMs deduce the quantum of work completed.
• Overall project performance data consolidation and presentation
• Assist in subcontractor management
• Help with assignments, maintaining up to date CCoE org chart, etc.

Work as Directed by Operations Management

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Wind River is an Equal Opportunity Employer with a commitment to diversity. We prohibit discrimination based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

Diversity is foundational for Wind River’s business success. We want to be a workplace of choice for all people and we value the unique perspectives offered by a diverse workforce. Wind River does not unlawfully discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, citizenship, disability, protected veteran status, age, ancestry, medical condition, genetic information, marital status, pregnancy, or any other legally protected status. This principle applies to all areas of employment: recruitment and hiring, training, performance evaluations, promotions and transfers, compensation and benefits, and social and recreational programs.

Wind River desires to be an employer of choice with an inclusive environment for all individuals. As part of this goal and in compliance with various laws and regulations, Wind River provides reasonable accommodation to applicants and employees. Requests for reasonable accommodation for applicants and employees are examined on a case-by-case basis. Please let us know if you need a reasonable accommodation for any part of the application, interviewing, hiring or at any other time during the employment process. You can email us at: benefits@windriver.com

. Please do not include personal medical information in the email.

More information about federal laws that prohibit job discrimination can be found at:

www1.eeoc.gov/employers/poster.cfm

www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf