Assistant Manager - HR Operations and Administration

About OML :
OML is a new media and entertainment company that partners with creators to build digital entertainment properties that impact culture; and help brands and platforms come closer to consumers. Headquartered in Mumbai with teams in Russia, Poland & Thailand, OML was founded in 2002 to book and manage artists across all genres of entertainment.

Today, OML’s operations span a prolific, award-winning content studio that packages and produces shows for OTT platforms, and a global brand solutions business, outside of the talent management practice that has evolved to roster comedians, vloggers, streamers, influencers, writers and directors.

From the beginnings of OML as an artist management agency to the advent of modern-day content marketing, we have helped our clients thrive in the face of disruption while setting trends in talent representation, marketing and sponsorship; inspiring industry change in events and licensing; and helping reshape the digital landscape. As technology further shifts the balance of power in media, and puts more power in the hands of the creator, OML is uniquely positioned to create opportunities for our clients and partners around the globe.

Purpose of this role :
Oversee all HR operations and administration processes.

Ensure HR initiatives are cost-effective, run smoothly and contribute to a healthy work environment.

Provide support and a great working experience to our employees.

Reporting to :
Head of HR

What you will do :
HR Operations : Manage HR operations including Leave and Attendance, Audit, Reimbursements, Employee database, HR reports, F&F settlements, Payroll, Employee letters, Corporate insurance plans, Labour law compliance, Ex employee verification, new-joinee onboarding formalities etc.

Compliance: Ensure compliance with local, state, and federal laws and regulations related to HR operations and administration.

Employee Relations: Serve as a resource for employees and managers on HR policies, procedures, and programs. Handle employee complaints and concerns and escalate issues as appropriate.

HR Reporting and Analytics: Develop and maintain HR reporting and analytics to support data-driven decision-making and HR program evaluation. Prepare reports and presentations on HR-related metrics.

Administration and Facilities Management : includes Administration team management, Vendor management, Facility management, Electricals, Housekeeping , Repairs & maintenance, Safety management, Petty cash management, Couriers – inward & outward, Fixed asset management, Reimbursements, Labour law compliance etc.

Overseeing the IT function

Process Improvement: Monitoring internal HR systems and databases; continuously evaluate HR operations and administration processes and policies and identify opportunities for process improvement.

Vendor Management: Manage relationships with HR vendors, including payroll providers, benefit brokers, and HR technology providers.

Team Management : Managing the team, setting objectives for the team and tracking progress. Reviewing and approving budgets

HR Policies and Procedures: Develop and maintain HR policies and procedures that align with company culture and values, legal requirements, and best practices.

Who you are :
You have a Bachelor's degree in Human Resources, Business Administration, or a related field.

You have 5+ years of experience in HR operations and administration.

You possess strong knowledge of HR policies, procedures, and compliance requirements.

You have experience with HR information systems and payroll systems.

You are organized.

You have Good verbal and written communication skills. You can build relationships easily. You can be assertive when needed. You are great with negotiations.

You have excellent time management skills & the ability to multitask.

You are a self starter and are accountable for your work.

You are proficient with Microsoft Office and G-suite apps.

You are solution oriented and have great problem solving skills

Our values :
We build opportunities for our artists, brands and fans; and it’s important for us to be reliable and efficient

We demonstrate honesty, excellence and commitment to success

‘It’s not my job’ is not part of our vocabulary, we even stuff envelopes

We make mistakes, but only to learn from them to build resilience

We take care of ourselves and our colleagues

We are our own managers

We are committed to equality and inclusion

We are mindful of the strain on the Earth's resources and are committed to reversing the trend with our behaviours where possible

Reasons you should apply if you fit the bill :
Aside from the fact that you can chance upon your favorite comedians, bump into our furry friends while you grab a cup of coffee and get inside access to some of the coolest festivals in the country;

We ensure all our team members get enough down-time : We have monthly mandatory offs. We don't have a punch-in-punch-out culture.

We recognize talent : You bring the passion, we deliver the (countless) opportunities.

Everyone in the OML fam is taken care of : We offer free mental health care for all team members, we have gender neutral POSH & Parental policies, our insurance policies extend to your in-laws as well!

We have fun while we're at it : Game nights, FRI-YAYs, KnOML and so much more.

Also, we are a Great Place to Work® certified organization.

Thank you!

Thank you for taking the time to go through the opportunity we have to offer.

If you apply, please do not share your photo, age, gender, religion or ethnicity in your resume. You do not even need to share your last name. (We want to eliminate biases on any of these parameters while we decide on our shortlisted candidates).

We will get in touch with you if your profile gets shortlisted.