Executive Assistant of Zone Business Manager Image Guided Therapy (IGT) CEE

1 Month ago • 4 Years +

Job Summary

Job Description

The Executive Assistant will support the Executive(s) in complex tasks and strategic projects, assisting in administrative, organizational, and operational matters. Responsibilities include managing the Executive(s)' calendar, organizing records, coordinating travel arrangements, overseeing high-profile events, processing expense reports, communicating important updates, supporting crisis communication, acting as a liaison, preparing reports and presentations, and coordinating the daily operations of the Hungarian Philips Office. The role requires handling highly sensitive or confidential information with discretion. The role involves international collaboration. The candidate will be responsible for handling highly sensitive and confidential information. They will need to manage schedules, organize records, coordinate travel arrangements, and oversee events, and will support communication and other operational tasks.
Must have:
  • High School Diploma or Bachelor's degree in any relevant discipline.
  • Fluency in Hungarian and English languages required.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint).
  • Experience in supporting virtual teams is required.
  • Minimum 4 years of Administrative/Clerical Support experience.
  • Strong analytic, self-driven, and problem-solving skills.
  • Detail-oriented
Good to have:
  • Administrative Support, Data Analysis & Interpretation
  • Stakeholder Management
  • Event Operations, Reservation Management, Communication Management
  • Budget Management, Financial Acumen
  • Documentation & Reporting
  • People Management

Job Details

Job Title

Executive assistant of Zone Business Manager Image Guided Therapy (IGT) CEE

Job Description

In this role you will support Executive(s) in various highly complex tasks and strategic projects by assisting in administrative, organizational, and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures.

Job Responsibilities:

  • Manages Executive(s)’ calendar, coordinating complex scheduling needs, ensuring alignment with key business priorities, and proactively identifying potential conflicts and handles high-priority meetings with global stakeholders and ensures that the Executive(s) remain informed on key timelines and milestones.

  • Maintains and organizes records, files, and documents, both electronic and paper-based, for Executive(s).

  • Ensures coordination of travel arrangements for Executive(s), including visa applications and booking flights, accommodations and transportation, while adhering to organization policies and budget constraints and ensures preparation of detailed itineraries and contingency plans.

  • Ensures and oversees organization of high-profile events, workshops, and conferences, as required by the Executive(s) including preparing necessary materials, ensuring technical setup, overseeing all logistical elements, liaising with senior stakeholder etc. to deliver a well-managed and successful outcome.

  • Processes expense reports by collecting, reviewing, and verifying receipts and documentation to ensure accuracy and compliance with organization policies and procedures and assists in managing budgets (including travel expenses) as directed by the Executive(s).

  • Communicates announcements and important updates in a clear, concise and accurate way to and from Executive(s) within the department and organization employing a variety of channels such as emails, intranet posts, meetings, and instant messaging platforms for effective reach

  • Supports in cooperation with Brand & Communication Team and/or Legal Council crisis communication to ensure that all stakeholders are kept informed.

  • Serves as a liaison between the Executive(s) and other stakeholders by handling incoming and outgoing correspondence including emails, letters and phone calls with tact and diplomacy while ensuring prioritization and by screening visitors and acts as a gatekeeper, handling highly sensitive or confidential information with discretion.

  • Assists in collecting and analyzing data to prepare comprehensive reports, presentations, and executive summaries, supporting informed decision-making at the highest level and creates complex draft letters, emails, office documents including meetings agendas, minutes and follow-up action items that align with the Executive(s)’ strategic objectives.

  • Act as the coordinator in the daily operation of the Hungarian Philips Office, identifies opportunities for operational improvements, proposing and implementing changes to enhance efficiency and productivity.


You're the right fit if:

  • High School Diploma, Vocational Education/ Bachelor's Degree in any relevant discipline or equivalent.

  • Fluency in Hungarian and English languages, other languages will be preferred

  • Literacy in Microsoft Office (Excel, Word, PowerPoint)

  • Experience in supporting virtual teams

  • Minimum 4 years of experience in Administrative Support, Clerical Support or equivalent

  • Strong analytic, self-driven and problem-solving skills

  • Detail-oriented

And also nice to have:

  • Administrative Support, Data Analysis & Interpretation

  • Stakeholder Management

  • Event Operations, Reservation Management, Communication Management

  • Budget Management, Financial Acumen

  • Documentation & Reporting

  • People Management

How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the company’s facilities.
Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.
Indicate if this role is an office/field/onsite role.


About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

Location: Budapest

Application Deadline: July 6th

How to apply: As this role involves international collaboration, please send your application in English (CV ).

#LI-EU

Similar Jobs

Blackshark - Payroll & People Operations Specialist

Blackshark

Graz, Styria, Austria (Remote)
4 Months ago
Capgemini - Trade Finance

Capgemini

Bengaluru, Karnataka, India (On-Site)
1 Month ago
YouGov - Junior Consultant

YouGov

Hamburg, Hamburg, Germany (Hybrid)
1 Month ago
Indian Institute for Human Settlements - Recruitment Specialist – People Function

Indian Institute for Human Settlements

Bengaluru, Karnataka, India (On-Site)
9 Months ago
The Walt Disney Company - Entertainment Technician (Repair & Maintenance - Props)

The Walt Disney Company

Hong Kong (On-Site)
3 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Any Desk - Intern/Working Student Technical Content Writing

Any Desk

Stuttgart, Baden-Württemberg, Germany (Hybrid)
1 Month ago
160over90 - Account Director, Partnerships

160over90

Chicago, Illinois, United States (On-Site)
2 Months ago
Jane Street - IT Operations Engineer

Jane Street

Hong Kong (On-Site)
1 Month ago
Feld Entertainment - Social & Digital Marketing Assistant Manager

Feld Entertainment

Ellenton, Florida, United States (Hybrid)
2 Months ago
Plaion - Student Acquisitions

Plaion

Berlin, Berlin, Germany (Hybrid)
5 Months ago
Nintendo - CONTRACT - Email Marketing Coordinator

Nintendo

Redmond, Washington, United States (Hybrid)
7 Months ago
Keywords Studios - Tax Analyst

Keywords Studios

Quebec, Canada (Remote)
3 Months ago
Corsair gaming - Regional Marketing Specialist

Corsair gaming

Wokingham, England, United Kingdom (On-Site)
1 Month ago
Ubisoft - IT Technician

Ubisoft

Tokyo, Japan (On-Site)
4 Months ago
Capgemini - Business Advisor - B

Capgemini

Noida, Uttar Pradesh, India (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in Budapest, Hungary

Interactive Brokers - Application Support Group Agent (French & German speaking)

Interactive Brokers

Budapest, Hungary (On-Site)
8 Months ago
RTL - RTL Hungary

RTL

Budapest, Hungary (On-Site)
4 Weeks ago
Dentsu - UI Designer

Dentsu

Budapest, Hungary (Hybrid)
1 Month ago
PwC - Konszolidációs számviteli szakértő

PwC

Budapest, Hungary (Hybrid)
9 Months ago
Valeo - Warranty Engineer

Valeo

Veszprém, Hungary (On-Site)
1 Month ago
Ion - Senior Data Engineer

Ion

Budapest, Hungary (On-Site)
6 Months ago
Haleon - Cluster Expert Manager

Haleon

Budapest, Hungary (Hybrid)
1 Year ago
Sika Group - Design Consultant

Sika Group

Biatorbágy, Hungary (On-Site)
1 Month ago
Dentsu - Senior UX Designer

Dentsu

Budapest, Hungary (On-Site)
1 Month ago
PwC - IT Audit Manager

PwC

Budapest, Hungary (On-Site)
9 Months ago

Get notifed when new similar jobs are uploaded

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life.For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health.Together, we deliver better care for more people because we believe that every human matters.

Cambridge, Massachusetts, United States (On-Site)

Batam, Riau Islands, Indonesia (On-Site)

Bothell, Washington, United States (On-Site)

Plymouth, Minnesota, United States (On-Site)

Riyadh, Riyadh Province, Saudi Arabia (Hybrid)

Valhalla, New York, United States (On-Site)

Extrema, State Of Minas Gerais, Brazil (On-Site)

Cleveland, Ohio, United States (On-Site)

View All Jobs

Get notified when new jobs are added by Philips

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug